We are seeking a proactive, tech-savvy Administrative &

- Client Support to assist on the day-to-day operations of a growing company. This role is responsable to keep the business organized behind the scenes: managing schedules, records, and communications so the team can focus on serving clients. The adecuado candidate is adaptable, eager to grow, and comfortable navigating multiple software programs in a fast-learning environment, with the organizational skills to keep everything running smoothly with minimal oversight.

Key Responsibilities:

- Administrative Support: Provide day-to-day administrative support, keeping schedules, records, and daily operations organized and on track.
- Communications Management: Monitor and respond to email, phone/voicemail, and text messages, triaging routine inquiries and routing others as needed.
- Lead, Quote &
- Order Support:

Capture and track leads and jobs, prepare and send quotes, and support invoicing and shipping documentation for approved orders.
- Product &
- Supplier Research: Research products, suppliers, and substitutions to support customer requests.
- File &
- Documentation Organization: Locate and organize customer files, artwork, proofs, and approval forms.
- Scheduling &
- Logistics Coordination: Manage calendars, travel arrangements, presentations, and event or program logistics.
- Deadline &
- Task Management: Monitor deadlines and maintain daily task tracking to keep projects on Schedule
- Presentations &
- Design: Help with the designo of flyers,



social media posts and other material using tolos like canva and powerpoint.
- Communication: Support internal and client-facing communication, helping ensure requests and follow-ups are handled promptly and professionally.
- Time Management: Prioritize and manage multiple tasks and deadlines independently, keeping the team's day-to-day operations running smoothly.

Qualifications:

- 3+ years of experience in a related position.
- Tech-savvy, with the ability to quickly learn and adapt to new software and tools.
- Experience with canva and CRM tools
- Adaptable and eager to grow within a fast-learning, fast-paced environment.
- English level C1 or higher, with strong written and verbal communication skills.
- Great time management and the ability to juggle multiple priorities.
- Background in administrative work, with experience using multiple software programs.
- Highly organized, with strong attention to detail.

Benefits:

- Contractor: $650 usd monthly
- 100% remote collaboration.
- Schedule: Monday–Friday, 9 AM–2 PM PST (part time)
- Friendly and professional team.
- Opportunities for growth and development.

Required:

- Computer/Laptop with at least 16 GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Additional monitor.
- Internet speed of at least 100MBPS.
- Headset with an extended mic that has noise cancellation, and a quiet, dedicated workspace at home.
- Battery back up for computer.

📌 Administrative & Client Support (México)
🏢 Hpo Outsourcing Professionals - Agency
📍 México