**Executive Assistant to the CEO (Remote)**
**About Viral Ideas Video Editing**
We’re not your typical post-production house. Viral Ideas is a modern, fast-moving, tech-forward video editing company that blends AI + human creativity to produce hundreds of videos every month for brands across the U.S. Our clients include law firms, real estate companies, Fortune 500 brands, tech startups, e-commerce companies—and everything in between. We create content for YouTube, TikTok, Instagram, and Facebook with one goal in mind: helping our clients win with video.
We’re a fully remote team of 31 and growing fasnd taking on new challenges every day.
**Executive Assistant Job Description**
Are you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with? If yes, then read on!
Viral Ideas Video Editing is looking for an **Executive Assistant** to support our CEO. We need someone who’s passionate about keeping schedules aligned, loves the organization of sales leads, and can communicate clearly with a wide range of people—both internally and externally. You’ll be working closely with our CEO in a dynamic environment where priorities can shift quickly, so adaptability and resourcefulness are a must!
**You’d Make a Great Fit for This Role If**
- You’re good at:
- **Organizing all things in life** - You have a knack for keeping everyone on track and on schedule.
- **Moving fast with mínimal/no errors** - You handle multiple projects without dropping any balls.
- **Technology** - You embrace new tools and learn them quickly.
- **Being extremely adaptable and cost-effective** - You’re creative and resourceful, especially when it comes to getting the best deals or streamlining processes.




- **Extra awesome** if:
- You’re highly adaptable and driven.
- You have a never say never attitude.
- You’re able to catch even the smallest grammar mistakes.
- You can manage many projects at once and are super organized.
- You have experience (or a strong interest) in **video production** or the post-production industry.
**What You’ll Do**
The daily responsibilities in this role include, but are not limited to:
- **Executive Calendar Management**: Scheduling for the CEO, including client meetings and internal 1:1s, ensuring time is optimized.
- **Inbox Triage**:Monitoring and filtering priority communications for the CEO to ensure urgent items are flagged.
- **New Client Administration**: Invoicing, CRM tracking, internal communications.
- **Travel Logistics**:Booking flights and accommodations for leadership and production teams (preventing last-minute fire drills).
- **Special Projects**:Assisting with any projects the CEO indicates.
**What You’ll Need**
- **Recent experience** in administrative support, reporting to one or more executives.
- **Experience working with executives** in a rapidly growing environment (agency, consulting, SaaS, or video production/post-production environment preferred).
- **Highly proficient in Google G-Suite Apps** (Gmail, Docs, Sheets, Slides), clickup and hubspot (or a willingness to learn)
- A **can-do attitude** and a natural ability to adapt in a dynamic environment.




- **Excellent written and verbal English communication skills**.
**Soft Skills**:
- **High Agency (Proactive)**:Has a "figure it out" mindset. Doesn't need to be told _how_ to solve a problem, just _what_ the problem is.
- **Systematic & Organized**: Naturally creates checklists and processes; hates chaos and messiness.
- **Direct & Thick-Skinned**:Comfortable with direct feedback (the "No Filter" culture) and capable of being a "gatekeeper" for the CEO’s time.
- **Adaptable**:Thrives in a fast-paced environment where priorities shift daily.
- **Strategic Thought Partner**:Possesses strong business acumen and intuition, serving as a reasonable sounding board for the CEO.
- **Discreet**: Capable of handling sensitive financial and personnel information with total confidentiality.
**Technical Skills**:
- **Google Workspace**: Expert level in Calendar (time zones/scheduling), GMail, and Sheets/Docs.
- **CRM Familiarity**: Experience with CRMs (basic data entry and reporting).
- **Project Management Tools**: ClickUp knowledge preferred.
**Why Join Us**
Working at Viral Ideas can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do and thrives on our ability to make an impact. We offer:
- **Versátil work hours**:
- Opportunities to get involved in various projects and **expand your skills and experience**:
- **Competitive compensation** ($2,000 - 3,000 USD per month)
- **Lots of autonomy** over how and where you work
**Up for the Challenge?**
Pay: $30,000.00 - $50,000.00 per month
Application Question(s):
- Please include a 1-minute video in your cover letter explaining why you think you’d be a great fit.
Work Location: Remote

📌 Executive Assistant to The CEO (Remote) (México)
🏢 Viral Ideas Marketing
📍 México