Job Description

Work Schedule: Wednesday–Sunday, 5:00 PM – 11:00 PM, Eastern Time (ET)

This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.

Role Overview

The Talent Acquisition Coordinator will support high-volume recruiting operations, with a primary focus on improving candidate processing speed, particularly for late-week and after-hours applicants. This role is designed to maintain recruiting momentum, enhance candidate experience, and ensure timely movement through the hiring pipeline.

This position follows a Wednesday–Sunday, 5:00 PM – 11:00 PM (ET) to capture applicant activity outside of traditional business hours and support recruiter readiness for the following day.

Key Responsibilities

Preferred Qualifications

- Previous experience supporting U.S.-based recruiting.

- Experience in high-volume recruiting, recruiting coordination, or talent acquisition operations.

- Experience in using an Applicant Tracking System (ATS), preferably SmartRecruiters.

- Experience communicating with candidates via email, phone, and SMS throughout the hiring process.

- Experience coordinating and scheduling interviews across multiple hiring teams.

- Ability to effectively screen resumes and assess candidates against minimum qualifications.

- Experience working in a fast-paced, metric-driven recruiting environment.

- Ability to manage multiple priorities while maintaining accuracy and attention to detail.





- Previous experience working remotely with minimal supervision.

- Bilingual proficiency in English and Spanish is strongly preferred.

Key Responsibilities

- Process high volumes of applicants, with emphasis on late-week and after-hours submissions.

- Conduct resume screening and initial qualification checks based on minimum role criteria.

- Advance qualified candidates and disposition unqualified applicants promptly in accordance with hiring guidelines.

- Maintain an efficient recruiting pipeline by moving candidates through each stage of the hiring process in a timely manner.

- Prepare candidate summaries and support documentation for recruiter review for the following working day.

- Ensure accurate and organized tracking of candidate progress within the Applicant Tracking System (SmartRecruiters).

- Communicate professionally with candidates via email, phone, and SMS throughout the hiring process, ensuring timely updates and positive candidate experience.

- Coordinate and schedule interviews across recruiting teams, with a goal of scheduling within one business day whenever possible.

- Assist with general recruiting efforts across multiple roles as needed.

- Provide operational support to the Recruiting Manager to improve daily workflow efficiency.

Work Environment

- Fully remote role.

- High-production, metric driven recruiting environment.

- Collaborative team structure supporting multiple hiring functions.

📌 Personal Injury Recruiter (REMOTE) (México)
🏢 The Ward Law Group, PL
📍 México