Executive Assistant (CEO)ILUMINAR Lighting — Puerto Vallarta, Jalisco On-site | Monday–Friday, 9:00 AM – 5:00 PM | Full-time Compensation: Competitive, based on experienceAbout the RoleWe are seeking a highly organized, proactive, and tech-savvy Executive Assistant to work directly alongside our CEO. This is far more than a traditional administrative role — you will become a trusted strategic partner, helping manage daily operations, support sales initiatives, improve processes through AI and automation, and ensure nothing falls through the cracks.The idóneo candidate is detail-oriented, resourceful, fluent in English, and thrives in a fast-paced, multi-company environment.Key ResponsibilitiesExecutive Support- Manage the CEO's calendar, meetings, appointments, and travel arrangements.- Prioritize and respond to emails on the CEO's behalf when appropriate.- Prepare agendas, presentations, reports, and meeting materials; track follow-up action items.- Answer calls and coordinate communications.Sales & Customer Success- Support sales activities: quotes, proposals, agreements, and customer documentation.- Track leads through the pipeline and follow up on quotations, orders, and outstanding items.- Coordinate with Accounting, Marketing, Sales, Operations, Logistics, and Inventory to fulfill customer commitments.CRM Management (HubSpot / Odoo)- Manage customer records; assign new leads to the right sales rep.- Ensure timely follow-up on every lead; update notes, activities, and documents.- Monitor pipelines and report progress to the CEO.AI & Business Automation (Priority)- Use AI tools (Claude, ChatGPT,



and similar) to improve productivity.- Build prompts, templates, and AI-assisted workflows.- Identify repetitive processes to automate; help document and optimize internal procedures.Data & Documentation- Accurate data entry across multiple business systems; organized digital filing.- Create and maintain agreements, proposals, and templates in PandaDoc.- Manage website leads, Rewards Program users, and related coordination.Required Skills- Fluent English, spoken and written — required (direct daily communication with the CEO, who is English-speaking).- Excellent written and verbal communication skills.- Strong organizational and time-management abilities; high attention to detail.- Sales-oriented mindset with strong customer service skills.- Experience working directly with executives; able to work independently.- Strong analytical and problem-solving skills; fast learner, proactive attitude.Preferred Qualifications- 3+ years supporting executives, business owners, or senior leadership.- Experience with HubSpot, Odoo, or similar CRM platforms.- Familiarity with PandaDoc, Microsoft Office 365, Google Workspace.- Familiarity with AI productivity tools (Claude, ChatGPT, Gemini, etc.).- Experience improving business processes through automation.What We're Looking ForSomeone who takes ownership, enjoys learning new technologies, and wants to become an essential partner to the CEO — organized, tech-forward, comfortable with sales and operations, and always looking for smarter ways to get things done.ILUMINAR Lighting | USA | Canada

📌 Asistente ejecutivo (Lagos de Moreno)
🏢 ILUMINAR Lighting | Horticultural Lights
📍 Lagos de Moreno