Position at Lead Venture Administrative Assistant The Administrative Assistant provides day‑to‑day administrative and operational support to ensure the efficient execution of core office activities. This role supports financial, procurement, and coordination processes, while also assisting with employee separation logistics and asset recovery activities in close partnership with HR, IT, and Payroll. The Administrative Assistant plays a key role in maintaining organization, accuracy, and timely follow‑through across administrative workflows, while coordinating across teams to ensure processes are executed consistently and efficiently. Administrative & Office Support
Support day-to-day administrative operations to ensure smooth and efficient office functioning Maintain accurate tracking of administrative tasks, requests, and deliverables to ensure timely execution Organize and maintain administrative documentation and records for consistency and accessibility Provide guidance to employees on general administrative processes and direct inquiries to appropriate teams Office Operations & Coordination
Coordinate administrative activities in support of the Administrative Manager and operations team Partner with internal teams including HR, IT, Finance, and Facilities to support ongoing processes Coordinate internal communications, announcements, and organizational activities with team leads Manage permits and administrative requests with building management or external providers Logistics, Events & Travel Coordination
Prepare and manage shipping guides, including sending, receiving, and tracking packages Coordinate logistics for internal events, including vendor communication and scheduling Support execution of office activities and team events through planning and coordination Track shipments and follow up to ensure timely delivery,



escalating issues when needed Financial & Reporting Support
Support creation, tracking, and follow‑up of supplier and service quotations Assist with procurement of office supplies, materials, and employee‑related resources Coordinate purchasing of equipment and materials for new hires through approved vendors Maintain tracking of expenses and procurement requests to support financial visibility Asset, IT & Inventory Support
Coordinate onboarding logistics by preparing and distributing equipment for new hires Maintain tracking of company assets and support inventory organization Coordinate with IT to validate return and condition of company equipment Support recovery of IT equipment, including coordination with vendors and shipment tracking Team & Operational Support
Support cross‑functional workflows by coordinating tasks and ensuring follow‑through across teams Maintain status updates and provide visibility into progress of administrative and lifecycle processes Identify delays or issues and escalate as appropriate to ensure resolution Support continuous improvement of administrative processes through documentation and feedback External & Communication Support
Communicate directly with employees and former employees regarding administrative processes and requirements Provide clear instructions for documentation completion and process steps Coordinate submission, tracking,



and follow‑up of required documentation Share completed documentation with HR and Payroll and confirm process completion Follow up on outstanding items to ensure closure of administrative processes Employee Lifecycle Support (Separation & Asset Recovery)
Support end‑to‑end coordination of employee separation documentation, including sending, tracking, and receiving signed documents Guide employees through documentation requirements to ensure compliance and timely completion Generate shipping guides and coordinate return of signed documents and company equipment Track progress of each case and provide regular updates to HR Report and document issues such as delays, non‑responsiveness, or incomplete documentation Notify Payroll once requirements are met to support timely release of final payments Follow up with former employees to confirm completion of payments and support case closure Lead Venture provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Lead Venture complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. Lead Venture expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of Lead Venture employees to perform their job duties may result in discipline up to and including discharge.

📌 Administrative assistant (Zona Centro)
🏢 Leadventure®
📍 Zona Centro