Direct message the job poster from Syntax México
We are looking for a proactive and highly organizedOperations Lead-GSESto provide critical operational support to the GSES team.
You will be a central resource in coordinating contract-related workflows and ensuring smooth execution of processes across the contractor lifecycle
The Ops Lead - GSES is expected to master the team's business processes, proactively identify and resolve issues, and escalate roadblocks when necessary to maintain efficiency and compliance.
You will be building strong relationships with our internal clients (Project Delivery Teams, Account Executives, Resourcing and Finance Operations teams).
This is a pivotal support role that requires attention to detail, strong collaboration skills, and a solution-oriented mindset.
Key Responsibilities:
Provide day-to-day operational and administrative support to Contract Administrators, the Contractor Coordinators, and the Recruiters
Act as a key liaison between multiple internal teams (Project Delivery, Resourcing, Legal, Finance) to ensure contract-related workflows are completed accurately and on time.
Assign the new Contractor Recruitment Requests to the recruiters
Support the Global External Services VP with reporting, and process monitoring as needed.
Master the business processes and systems used by the contractor management team; ensure adherence to policies, timelines, and quality standards.
Monitor contractor onboarding/offboarding activities and support all related documentation and coordination.
Provide support to track contract status, key dates, deliverables, and compliance milestones across systems and dashboards.
Identify and remove operational roadblocks to keep contract processes running smoothly.
Proactively escalate issues, delays, or risks to the appropriate stakeholders, including senior leadership, when necessary.




Assist in refining and improving internal procedures, workflows, and tools to drive efficiency and consistency.
Support the preparation of audits, compliance documentation, and regular reporting.
Although it is a senior role, it is expected that the Senior Contract Coordinator will also prepare contract, do onboarding/offboarding, create the contractors' profiles, etc, when needed
Work hand in hand with Integral HR Operations team to ensure onboarding and offboarding data compliance is maintained
Work in capacity of an advisor to internal stakeholders on recruitment and contract topics
Participate and prepare for global projects around system efficiencies and implementations
Qualifications:
Bachelor's degree or equivalent work experience in Business Administration, Legal Studies, Human Resources, or related field.
5+ years of experience in contract coordination, professional services operations, or related administrative support roles, preferably in a Recruitment or an agency
Deep understanding of the full contract recruitment lifecycle, including sourcing, onboarding, performance management, and offboarding.
Proven ability to work with cross-functional teams and support senior leadership.
Proficient in Microsoft Office (Excel, Word, Outlook); experience with contract or vendor management tools a plus.
Bilingual is a plus (french and english, but english)
You are a self-starter with strong problem-solving skills and a continuous improvement mindset.




You are highly dependable with a proactive, "can-do" attitude.
You have strong communication skills with the ability to communicate clearly with stakeholders at all levels
You have the ability to troubleshoot issues, manage competing priorities, and maintain process continuity
You are comfortable working in a fast-paced, remote-first environment.
You are an amazing team player; you like to share his/her knowledge and experience
You have excellent organizational skills, and you pay attention to detail
You are discreet and trustworthy in handling sensitive or confidential information.
You are hands-on with dealing of day-to-day tasks across the team
Seniority levelSeniority level Mid-Senior level
Employment typeEmployment type Full-time
Job functionJob function Legal and Administrative
Industries IT Services and IT Consulting
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📌 Operations Lead (Contracts) (Xico)
🏢 Syntax México
📍 Xico