Motion Transit LLC is a **U.S.based logistics company**, specializing in refrigerated transportation. We have built our foundation by partnering with some of the nation’s largest produce growers, wholesalers, and distributors.
With quality service, innovation, and a team driven for success, Motion Transit has become a key player in powering the nation’s agricultural supply chain.
We are hiring through our **HR business partner in Mexico**, and this is a **100% remote**
**position**. The role is for an **Administrative Associate**, who will provide support to both our **Billing/Accounting team during the week** and our **Logistics department during afternoons and weekends**. This dual position requires strong organizational skills, attention to detail, and the ability to work under pressure to meet deadlines.
The position is **full-time**, with one day off potentially assigned during the week. The Administrative Associate will be responsible for ensuring accurate billing, maintaining account records, and providing real-time support to logistics operations, including shipment tracking, scheduling, and customer communication.
**Responsibilities & Duties - Administrative**
- Enter customer and account data from source documents within established time limits.
- Create and issue customer invoices accurately and on time.
- Collaborate with internal departments to ensure billing accuracy.
- Maintain and organize accounts receivable and billing records.
- Compile, verify, and sort information to prepare source data for entry and record-keeping. **Identify, investigate, and resolve errors, discrepancies, or irregularities.**:




- Research and obtain missing or incomplete documentation.
- Generate reports, store completed work in designated locations, and perform backup operations.
- Maintain carrier packets and update the company database.
- Record and monitor payments received.
- Generate past-due customer reports and track outstanding invoices.
- Conduct collection calls and manage correspondence with past-due accounts.
- Support monthly and quarterly audits, reconciliations, and data clean-ups.
- Respond promptly to information requests and retrieve relevant files.
- Ensure confidentiality of sensitive company and customer information.
- Comply with data integrity and security policies.
**Responsibilities - Logistics (Weekend and/or Evening Shifts)**
- Provide real-time tracking and tracing updates for shipments.
- Enter, update, and manage customer orders across various logistics platforms.
- Schedule, confirm, and follow up on pickup and delivery appointments.
- Monitor driver status and report delays, incidents, or issues proactively.
**Skills Required**:
- Strong organizational skills and attention to detail.
- High motivation, proactivity, and assertiveness.
- Proficiency in Microsoft Office Suite, especially Excel.




- Basic math competency and ability to analyze numerical data.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- High degree of accuracy in data entry and record-keeping.
**Requirements**:
- Bachelor’s degree in Administration or related field (preferred).
- Minimum 1 year of experience in billing/accounts receivable or administrative support.
- Experience in logistics or transportation (preferred).
- Proficiency in Microsoft Office (Excel, Word, Outlook). **English level B2 (intermediate-upper intermediate).**:
- **Must have a personal computer/laptop and reliable high-speed internet connection (proof of capacity required).**:
- Strong organizational skills, attention to detail, and ability to meet deadlines.
- Availability to work rotating shifts, including evenings and weekends.
**Shift & Schedule**
- 48-hour workweek.
- Rotation of shifts, including weekends and evenings.
- Hybrid responsibilities combining Administrative and Logistics support.
Tipo de puesto: Tiempo completo
Sueldo: $17,500.00 - $20,000.00 al mes
Ventajas:
- Descuentos y precios preferenciales
- Seguro de gastos médicos
- Trabajo desde casa
Pregunta(s) de postulación:
- Disponibilidad para trabajar fines de semana?
- Puede desarrollar la entrevista 100% en inglés?
Escolaridad:
- Licenciatura terminada (Deseable)
Idioma:
- Inglés (Obligatorio)
Lugar de trabajo: remoto híbrido en Paseo de la amistad 7, 37766, Paseo Real, Gto.

📌 Billing and Logistics Support (Paseo Real 1er Sector)
🏢 Motion Transit
📍 Paseo Real 1er Sector