The position of Onboarding Coordinator is an exciting opportunity to support the onboarding of hires within TransPerfect, across the U.S. and Canada. This role manages a high volume of onboarding and ensures full compliance with all onboarding requirements across different locations. Acting as the point of contact between hires, recruiters, the HR team, and payroll, the Onboarding Coordinator ensures a seamless onboarding and payroll experience.

Position Responsibilities

Handling a high volume of onboarding for project-based employees

Processing the setup of hire profiles within the HRIS system

Requesting necessary documents and paperwork for new hires and ensuring accuracy and proper filing

Independently owning the onboarding process and ensuring all steps are completed on time for payroll submissions

Coordinating with hires and managers regarding preparations for project starts

Responding to queries from hires on topics such as onboarding, timecards, and company policies

Respond to unemployment claims and prepare employee verification requests

Reviewing employee timecards and making necessary adjustments

Communicating and directing employees and managers to appropriate Human Resources personnel for specific questions or issues

Understanding and communicating paid sick leave policies per employee location, and processing requests when necessary

Assisting with the preparation of reports for payroll processing,



including new hire reports, termination reports, and hours reports

Processing regular offboardings of project-based employees

Handling a significant volume of queries via email, telephone, and messaging tools, and providing general administrative / HR related support

Performing other special projects or duties when required

Qualifications, Skills & Experiences

Some administrative experience; preferably within an HR or recruitment-oriented function

High level of accuracy in all tasks

Ability to manage multiple tasks concurrently, prioritize, and work with tight deadlines

Ability to work independently and to collaborate with globally distributed teams

Flexibility and willingness to adapt to a fast-paced, changing environment, with the ability to pivot and prioritize tasks

Strong oral and written communication skills

Fluency in English

Proficient in MS Office

Ideally some prior experience with HRIS tools

TransPerfect provides equal employment opportunities to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law. We celebrate diversity as one of our core values and strive to be an inclusive workplace where a diverse mix of talented people can come, stay, and do their best work.

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📌 Onboarding Coordinator - CDMX (Ciudad Valles)
🏢 TransPerfect
📍 Ciudad Valles