Reports To:
CEO

Position Objective

Provide high-level administrative and organizational support to the CEO by managing schedules, travel, communications, executive priorities, and day-to-day administrative responsibilities. The Executive Assistant helps keep the CEO organized, prepared, and focused by ensuring tasks, meetings, and important information are handled efficiently in a fast-paced business and personal environment.

Key ResponsibilitiesTravel Management (25%)

· Coordinate business and personal travel, including flights, hotels, transportation, restaurants, and reservations.

· Manage travel changes and resolve travel issues when needed.

· Maintain airline, hotel, and rental car loyalty accounts.

Executive Support (75%)

· Manage and protect the CEO's calendar and schedule meetings based on priorities.

· Manage the CEO's inbox by organizing emails, flagging important items, and drafting responses when appropriate.

· Prepare weekly schedules highlighting meetings, priorities, deadlines, and travel.

· Attend Zoom meetings, take notes, and distribute action items.





· Maintain task lists, reminders, and follow-ups to help the CEO stay organized.

· Anticipate upcoming deadlines and proactively remind the CEO of important commitments.

· Coordinate personal appointments, reservations, errands, and other executive requests.

· Assist in gathering documents and information from internal team members and third parties as needed.

· Maintain organized digital files for business records, entity documents, insurance policies, contracts, executive records, and other important files.

· Research vendors, services, and obtain quotes when requested.

· Assist with presentations, reports, and other administrative projects.

· Follow up with team members and third parties to ensure CEO requests are completed on time.

· Communicate through WhatsApp, email, and phone on behalf of the CEO when requested.

· Handle confidential business and personal information with d

📌 Junior Executive Assistant (Baja California)
🏢 Haz tu
📍 Baja California