Location: Fully Remote (LatAm Preferred)

Reports To: Sales Manager / COO / Onsite crew

Job Type: Full-Time

About Iron Core Rentals

Iron Core Rentals is a veteran-owned (DVBE certified) heavy equipment rental company serving contractors and municipalities out of two Central California yards, Modesto and Sonora.

We're growing fast and need a Rental Coordinator who can own the process from quote to cash - keeping equipment moving, paperwork clean, and customers informed.

Compensation:

$10 hourly

Responsibilities:

What You'll Do

Order Intake & Reservations
- Receive incoming equipment orders and quotes from the sales team and convert them into reservations in Rentera
- Convert accepted quotes into confirmed reservations
- Communicate new reservations to the appropriate yard (Modesto or Sonora) via group chat, flagging which orders need transportation arranged

Transportation Coordination
- Source transportation for equipment pickups and deliveries, comparing multiple vendors for best price and availability




- Confirm scheduled pickup/delivery dates and times with drivers and yard staff

Delivery & Pickup Documentation
- Collect driver-submitted photo confirmation of each delivery and pickup
- Verify yard camera footage against driver-submitted photos
- Collect and record fuel level and engine/machine hours from yard staff or drivers at both delivery and pickup
- Upload all photos, delivery/pickup times, fuel levels, and hours into Rentera for each order

Order Close-Out & Invoicing
- Confirm call-off (return) dates and times between customers, drivers, and yard staff
- Enter all closing information into Rentera and close out the order
- For cash accounts, charge the card on file; for non-cash accounts, generate the invoice
- Check customer notes for any special invoicing requirements before sending
- Send invoice and billing email to the customer once delivery/return is confirmed
- Follow up by phone to confirm the customer received the invoice

Handoff & Colle

📌 Construction Rental Project Coordinator (México)
🏢 Iron Core Rentals
📍 México