Company:
Lippincott

Description:

The Lippincott Executive Assistant Team provides partners with a wide range of support services including travel, meeting logistics, calendaring, and expense management. The team is as diverse as it is talented, and many of the team’s responsibilities are customized to fit specific partner needs.

As the gatekeepers of calendars and conference rooms, the Administrative Team understands that urgent matters arise, and they produce creative solutions to accommodate requests. They interface with clients, vendors, and employees daily.

As an Executive Assistant, you serve as the “right-hand” to multiple high-level executives across the firm. You’ll excel in this role if you can quickly identify priorities, anticipate upcoming needs, and stay consistently two steps ahead. Your ability to operate independently while maintaining close alignment with leadership priorities will be key to your success.

This is a remote position; however, candidates must be based in Mexico City

In your day-to-day, you will provide:




- Partner support and strategic alignment: Provide strategic, day-to-day support to multiple Partners and Senior Partners, maintaining close communication, understanding their business goals, and proactively helping advance priorities.
- Client and relationship management: Build and maintain strong relationships with clients and client EAs/teams; serve as a primary point of contact and ensure accurate, up-to-date client information in Salesforce.
- Calendar and time management: Proactively manage complex calendars, anticipate scheduling needs, resolve conflicts, and recommend internal and external meetings (e.g., prep, follow-ups, focus time) to optimize productivity.
- Meeting and event coordination: Organize and coordinate client meetings, offsites, trainings, and team events, including agenda support, room bookings, catering, and AV/IT collaboration.
- Project and interview coordination: Assist with scheduling and coordination

📌 Lippincott - Executive Assistant (Ciudad de México)
🏢 Marsh Mclennan
📍 Ciudad de México