Description
Executive Assistant (EA) – Remote | Executive Support, Calendar Management & Operations
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required)
About the Role
At Pavago, one of our clients is hiring a high-performing Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership.
This is not a basic admin role.
You’ll act as:
- A gatekeeper
- A trusted operator
- A project coordinator
- A communication hub
Your role is to ensure executives stay focused on high-impact priorities while you manage scheduling, communication, logistics, coordination, and execution behind the scenes.
If you’re proactive, detail-oriented, highly organized, and thrive in fast-paced environments, this role is built for you.
What You’ll Own
Calendar & Executive Scheduling
- Manage complex executive calendars across multiple time zones
- Coordinate:
- Internal meetings
- Client calls
- Events
- Travel schedules
- Prioritize requests and resolve scheduling conflicts proactively
- Optimize executive time and daily workflows using:
- Google Calendar
- Microsoft Outlook
Executive Communication & Correspondence
- Draft, proofread, and send professional emails and memos
- Screen inboxes, calls, and requests while escalating priority items appropriately
- Act as a liaison between executives, clients, vendors, and internal teams
- Maintain clear, professional, and timely communication across stakeholders
Meeting Preparation & Follow-Up
- Prepare:
- Agendas
- Briefing notes
- Talking points
- Meeting materials
- Gather and organize background information before meetings
- Record notes and action items during meetings
- Track follow-ups and ensure deadlines and commitments are completed
Travel & Logistics Coordination
- Coordinate domestic and international travel arrangements
- Book:
- Flights
- Hotels
- Transportation
- Build detailed travel itineraries
- Handle last-minute travel or scheduling chang
📌 Executive Assistant (México)
🏢 Pavago
📍 México