AI-Forward Executive Assistant to the CEO

ILUMINAR Lighting — Puerto Vallarta, Jalisco On-site | Monday–Friday, 9:00 AM – 5:00 PM | Full-time Compensation: Competitive, based on experience

About the Role

We are looking for an AI-forward Executive Assistant to work directly alongside our CEO. This role is built around using AI tools and automation as your primary way of working — not as an occasional add-on. You'll use AI daily to manage information, build workflows, and remove friction from the business, while also supporting the CEO's calendar, sales activity, and CRM.

The ideal candidate already thinks in terms of prompts, automations, and AI-assisted workflows, and gets genuinely excited about applying these tools to real business problems. Traditional EA experience is a plus, but your relationship with AI tools is the top priority for this role.

Key Responsibilities

AI & Business Automation — core focus of this role

- Use AI tools (Claude, ChatGPT, and similar) daily to manage tasks, information, and communication.
- Build and maintain prompts, templates, and AI-assisted workflows for recurring business processes.
- Proactively identify repetitive or manual processes and design automations to replace them.
- Document and continuously optimize internal procedures using AI-assisted tools.
- Stay current on new AI platforms and bring relevant ones into the business.

Executive Support

- Manage the CEO's calendar, meetings, appointments, and travel arrangements.
- Prioritize and respond to emails on the CEO's behalf when appropriate.
- Prepare agendas, presentations, reports, and meeting materials; track follow-up action items.

Sales & Customer Success

- Support sales activities: quotes, proposals, agreements, and customer documentation.
- Track leads through the pipeline and follow up on quotations, orders, and outstanding items.
- Coordinate with Accounting, Marketing, Sales, Operations, Logistics, and Inventory.

CRM Management (HubSpot / Odoo)





- Manage customer records, assign leads, and ensure timely follow-up.
- Monitor pipelines and report progress to the CEO — ideally using AI-generated summaries and reports.

Data & Documentation

- Accurate data entry across business systems; organized digital filing.
- Create and maintain agreements, proposals, and templates in PandaDoc.

Required Skills
- Hands-on, day-to-day experience using AI tools (Claude, ChatGPT, Gemini, or similar) — required. Please be ready to describe specific ways you've used AI to solve a real work problem.
- Fluent English, spoken and written — required (direct daily communication with the CEO, who is English-speaking).
- Strong organizational and time-management abilities; high attention to detail.
- Ability to work independently and take ownership of open-ended problems.
- Strong analytical and problem-solving skills; fast learner, proactive attitude.

Preferred Qualifications
- Experience building AI-assisted workflows, prompt libraries, or automations (even self-taught / personal projects count).
- Experience with HubSpot, Odoo, or similar CRM platforms.
- Familiarity with PandaDoc, Microsoft Office 365, Google Workspace.
- 3+ years supporting executives, business owners, or senior leadership.
- Experience improving business processes through automation.

What We're Looking For Someone whose first instinct with a repetitive task is "how can I automate this?" — organized, tech-forward, and genuinely energized by AI tools, who wants to become an essential AI-driven partner to the CEO.

ILUMINAR Lighting | USA | Canada

Sueldo: A partir de $18,000.00 al mes

Ventajas

- Vacaciones adicionales o permisos con goce de sueldo

Puede trasladarse/mudarse:
- 63735, San Clemente de Lima, Nay.: Trasladarse al trabajo sin problemas o planear mudarse antes de comenzar a trabajar (Obligatorio)

Experiencia:
- Modelos de inteligencia artificial: 2 años (Obligatorio)
- como asistente personal: 2 años (Obligatorio)

Idioma:
- Inglés (Obligatorio)

Lugar de trabajo: Empleo presencial

📌 Executive Assistant to the CEO (San Clemente de Lima)
🏢 Marco Morales
📍 San Clemente de Lima