About the role The Executive Assistant is responsible for providing high-level administrative and operational support to multiple senior leaders, ensuring their daily operations run efficiently and effectively.

This role requires exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a proactive approach to anticipating business needs.

Key Responsibilities

- Provide comprehensive executive support by managing complex calendars, scheduling meetings, coordinating appointments, and prioritizing daily activities for multiple senior leaders
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, ground transportation, itineraries, and expense reporting
- Manage executive inbox by organizing communications, prioritizing emails, drafting responses, and ensuring timely follow-up
- Serve as a key liaison between executives, internal teams, clients, vendors, and external stakeholders while maintaining professional communication
- Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism
- Process and monitor expense reports, purchase orders, invoices, and other administrative documentation in compliance with company policies
- Support special projects and cross-functional initiatives as assigned. Identify opportunities to improve increase facilities effectiveness
- Help ensure the office is welcoming, organized, and operationally ready each day




- Serve as a visible and approachable presence for employees, visitors, and guests
- Support day-to-day workplace experience programs and services
- Monitor office needs and proactively address issues or escalate to integral and regional counterparts as needed
- Help maintain hospitality standards across office spaces, meeting rooms, and shared environments

Qualifications

- Bachelor's Degree Business Administration, Communications, or related field
- +2 years of experience as an executive assistant or in a similar roles
- Strong organizational and time management skills with the ability to handle multiple priorities
- Advanced proficiency in Microsoft Office High level of discretion, confidentiality, and integrity
- Ability to manage multiple priorities and work effectively in a fast-paced environment
- Hospitality mindset with a passion for creating positive experiences
- Strong problem-solving skills and sound judgment
- Experience partnering with vendors and cross-functional stakeholders is preferred
- Full professional proficiency in English and Spanish
- Exhibits an authentic, positive spirit and is approachable, hospitable, and enjoys interacting with people
- Operates resourcefully and uses critical thinking skills
- s.Can anticipate the next need without being prompted

What We Offer

- Salary $20k - $22k net salary
- US contract modality
- Punctuality and attendance bonus of $3,000 MXN tax free monthly
- Vacation bonus
- Anual bonus

📌 Executive Office Assistant (Guadalajara)
🏢 GDL Connect
📍 Guadalajara