We are seeking a highly organized, proactive, and legally-minded **Litigation Coordinator & Executive Assistant** to anchor our expanding litigation team. In this dual-function role, you will serve as the strategic gatekeeper, air-traffic controller, and operational backbone for a fast-paced team of litigation attorneys.
Duties and Responsibilities:
- **High-Volume Calendar Management**: Masterfully manage and optimize calendars for 7 litigation attorneys, balancing court appearances, depositions, client meetings, and internal deadlines.
- **Docketing & Deadline Tracking**: Track and monitor crucial court-mandated deadlines. Ensure the schedule for all upcoming court filings is meticulously maintained and that attorneys are alerted well in advance.
- **Team Coordination & Gatekeeping**: Serve as a central point of contact for the 7-attorney team. Coordinate schedules with internal staff, clients, opposing counsel, and court personnel to ensure smooth execution of legal proceedings.
- **Reporting & Case Tracking**: Utilize Excel, Google Sheets, and legal management tools to generate comprehensive case status reports, tracking metrics, and administrative summaries for leadership.
- **Prioritization & Problem Solving**: Actively triage conflicting schedules and last-minute court continuances.



Proactively resolve overlapping commitments before they become issues.
- **Documentation & Correspondence**: Maintain detailed records of scheduling changes, draft professional correspondence, and ensure case files are organized and accessible.
- **Confidentiality**: Maintain absolute discretion and strict confidentiality regarding sensitive client data and ongoing litigation strategies.
Experience and Qualifications:
- **Education**: Bachelor’s degree or an Associate’s degree in Legal Studies (or a Paralegal Certificate) is highly preferred.
- **Experience**: Minimum of 2-3 years of experience as a Legal Assistant, Legal EA, or Litigation Coordinator in a fast-paced law firm environment.
- **Prioritization Skills**: Proven experience supporting a multi-attorney team (ideally 4+ attorneys) and managing competing high-priority demands.
- **Legal Knowledge**: Solid foundational understanding of litigation workflows, legal terminology, and how court timelines operate.
- **Technical Proficiency**: Proficient in Google Workspace (Gmail, Google Calendar) and Microsoft Office (Word, Excel). Experience with legal practice management software is a strong plus.

📌 Litigation Coordinator & Executive Assistant (Tijuana)
🏢 Legal Management Group
📍 Tijuana