AI-Forward Executive Assistant to the CEO
**ILUMINAR Lighting — Puerto Vallarta, Jalisco** **On-site | Monday-Friday, 9:00 AM - 5:00 PM | Full-time** **Compensation: Competitive, based on experience**
About the Role
We are looking for an **AI-forward Executive Assistant** to work directly alongside our CEO. This role is built around using AI tools and automation as your primary way of working — not as an occasional add-on. You'll use AI daily to manage information, build workflows, and remove friction from the business, while also supporting the CEO's calendar, sales activity, and CRM.
Key Responsibilities
**AI & Business Automation — core focus of this role**
- Use AI tools (Claude, ChatGPT, and similar) daily to manage tasks, information, and communication.
- Build and maintain prompts, templates, and AI-assisted workflows for recurring business processes.
- Proactively identify repetitive or manual processes and design automations to replace them.
- Document and continuously optimize internal procedures using AI-assisted tools.
- Stay current on new AI platforms and bring relevant ones into the business.
**Executive Support**
- Manage the CEO's calendar, meetings, appointments, and travel arrangements.
- Prepare agendas, presentations, reports, and meeting materials; track follow-up action items.
**Sales & Customer Success**
- Support sales activities: quotes, proposals, agreements, and customer documentation.
- Track leads through the pipeline and follow up on quotations, orders, and outstanding items.
- Coordinate with Accounting, Marketing, Sales, Operations, Logistics, and Inventory.
**CRM Management (HubSpot / Odoo)**
- Manage customer records, assign leads, and ensure timely follow-up.
- Monitor pipelines and report progress to the CEO — ideally using AI-generated summaries and reports.
**Data & Documentation**




- Accurate data entry across business systems; organized digital filing.
- Create and maintain agreements, proposals, and templates in PandaDoc.
**Required Skills**:
- **Hands-on, day-to-day experience using AI tools (Claude, ChatGPT, Gemini, or similar) — required.** Please be ready to describe specific ways you've used AI to solve a real work problem.
- **Fluent English, spoken and written — required** (direct daily communication with the CEO, who is English-speaking).
- Strong organizational and time-management abilities; high attention to detail.
- Ability to work independently and take ownership of open-ended problems.
- Strong analytical and problem-solving skills; fast learner, proactive attitude.
Preferred Qualifications
- Experience building AI-assisted workflows, prompt libraries, or automations (even self-taught / personal projects count).
- Experience with HubSpot, Odoo, or similar CRM platforms.
- Familiarity with PandaDoc, Microsoft Office 365, Google Workspace.
- 3+ years supporting executives, business owners, or senior leadership.
- Experience improving business processes through automation.
What We're Looking For
Someone whose first instinct with a repetitive task is "how can I automate this?" — organized, tech-forward, and genuinely energized by AI tools, who wants to become an essential AI-driven partner to the CEO.
- ILUMINAR Lighting | USA | Canada _
Sueldo: A partir de $18,000.00 al mes
Ventajas:
- Vacaciones adicionales o permisos con goce de sueldo
Puede trasladarse/mudarse:
- 63735, San Clemente de Lima, Nay.: Trasladarse al trabajo sin problemas o planear mudarse antes de comenzar a trabajar (Obligatorio)
Experiência:
- Modelos de inteligencia artificial: 2 años (Obligatorio)
- como asistente personal: 2 años (Obligatorio)
Idioma:
- Inglés (Obligatorio)
Lugar de trabajo: Empleo presencial

📌 Executive Assistant to The CEO (San Clemente de Lima)
🏢 Marco Morales
📍 San Clemente de Lima