Operations Project Coordinator

Full-Time | Remote | $2,500 USD/month

Are you the kind of person who loves keeping things organized, solving problems, and making sure nothing falls through the cracks?

We’re looking for an Operations Project Coordinator to take ownership of client projects from the moment an order comes in through final delivery.

This is not a role where you’ll simply wait for tasks to be assigned. You’ll be the person making sure projects move forward—finding the right products, coordinating with vendors, managing timelines, preparing quotes, and ensuring our clients receive exactly what they were promised.

If you’re organized, resourceful, detail-oriented, and genuinely enjoy making things happen, this could be a great opportunity for you.

What You'll Do

You’ll manage multiple client orders at different stages and own the operational process from start to finish, including:

- Source products based on client needs, budgets, branding requirements, and deadlines
- Research vendors and identify the best options based on price, quality, and availability
- Create polished, client-ready presentations with recommended product options
- Calculate pricing and prepare accurate client quotes
- Create and submit purchase orders to vendors
- Coordinate with suppliers and track production timelines
- Follow up proactively to make sure orders stay on schedule
- Identify potential delays or problems and find solutions before they impact the client
- Keep project information, deadlines, pricing, and documentation organized
- Manage multiple active orders without losing track of the details
- Provide clear updates and ensure clients are taken care of throughout the process

What We're Looking For More than anything, we’re looking for someone we can trust to take ownership and get things done. You’ll likely be successful in this role if you are:

- Highly organized and detail-oriented




- Proactive rather than reactive
- Resourceful when something doesn’t go according to plan
- Comfortable making decisions and solving problems independently
- Great at managing multiple priorities and deadlines
- Responsive and dependable
- Confident communicating with vendors, clients, and internal teams
- Someone who follows through and takes responsibility for results

Qualifications

- 3+ years of experience in operations, project coordination, purchasing, order management, account management, or a similar role
- Experience coordinating projects or orders involving multiple stakeholders
- Strong Excel or Google Sheets skills
- Experience creating professional presentations and client-facing materials
- Strong numerical skills and attention to pricing and margins
- Excellent written and verbal communication skills
- Ability to work independently and manage your own priorities
- Comfortable learning new systems and processes

Big Plus If You Have Experience With

- Promotional products or branded merchandise
- Corporate apparel
- Print or packaging production
- Product sourcing
- Purchasing and vendor management
- Manufacturing or production timelines

Industry experience is a plus, but ownership, organization, and problem-solving ability matter even more to us. Why Join Us?

You won’t be joining to simply “support” operations—you’ll have the opportunity to become a key part of how the business operates.

You’ll work closely with leadership, take real ownership of client projects, build relationships with vendors, solve new challenges every day, and help create processes that allow the company to continue growing.

As the business grows, there is significant opportunity for this role to grow with it.

Compensation: $2,500 USD per month

Employment: Full-Time

Location: Remote

If you’re someone who gets satisfaction from seeing a complicated project come together—and being the person who made sure it happened—we’d love to hear from you.

📌 Operations Project Coordinator (México)
🏢 Nextshore
📍 México