**About the Role**ASC Global is seeking a highly organized Administrative Assistant to become the operational backbone of our Guadalajara headquarters.This is a cross-functional support role you will work directly with and report to multiple stakeholders, including the CEO, the Sales team, the Accounting department, and the Procurement/Purchasing area.You will not be confined to a single function; you will own administrative processes across the entire organization and play a key part in keeping everything running smoothly.
**What You'll Be Doing**- CEO & Management Support: Coordinate schedules, prepare documents, handle correspondence, and provide direct administrative support to senior leadership.
- Sales Team Support: Assist with sales documentation, client records, and follow-up coordination to keep the commercial team operating at full speed.
- Billing & Invoicing: Manage the end-to-end invoicing process (facturación), ensuring accuracy and on-time delivery to clients.
- Procurement & Supplier Sourcing: Own the purchasing workflow from identifying and evaluating suppliers, to issuing purchase orders, negotiating prices, and following up on deliveries.This includes sourcing new vendors and products as operational needs evolve.
- Accounts Receivable Support: Follow up on outstanding invoices and coordinate timely collections.
- Documentation Control: Maintain organized physical and digital records of contracts, vendor agreements, and internal files.
- Reporting: Prepare basic administrative reports on spending and billing status for leadership.




**What We're Looking For**- At least 2 years in administrative roles with hands-on experience in billing (facturación) and procurement (compras).
- Demonstrated experience supporting multiple areas or executives simultaneously not just one department.
- Experience in supplier sourcing and purchasing workflows, including vendor evaluation and negotiation.
- Solid command of Microsoft Office, especially Excel.
- Experience with ERP or administrative software platforms.
- C1-level English used daily for professional reading, writing, and communication.
- Proactive, detail-oriented, and capable of working with mínimal supervision.
**What We Offer**- Starting base salary of $15,000 MXN/month (Full legal benefits).
- A high-energy, professional environment in a growing global company.
- Direct involvement in the build-out of ASC Integral's Mexico headquarters.
- Long-term career stability and competitive benefits.IMPORTANT --> Minimum Requirements- Minimum 2 years of administrative experience with billing AND procurement.
- Experience supporting multiple departments or executives (not a single-function role).
- English at C1 level demonstrated ability to read, write, and communicate professionally.
- Proficiency in Microsoft Excel and at least one ERP or administrative software platform.Pay: From $15,****** per month**Experience**:- Billing: 2 years (required)- Procurement: 2 years (required)- supplier sourcing and purchasing workflows: 2 years (required)**Language**:- English C1 (required)Work Location: In person

📌 Administrative Assistant (Guadalajara)
🏢 Alegro Industries
📍 Guadalajara