**Executive Assistant (Operations, Client Coordination & CRM Management) - Remote | U.S. Hours****Position Type**: Full-Time, Remote**Working Hours**: U.S. Business Hours**About the Role**At Pavago, one of our clients is hiring an **Executive Assistant (Operations & Client Coordination)** to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business.This is not a basic administrative role.You'll act as a key operational partner to the founder by helping manage:- client communication- contractor coordination- CRM organization- scheduling and operational workflows- follow-ups and execution tracking- day-to-day operational supportThis role is idóneo for someone who is:- highly organized- proactive- detail-oriented- execution-focused- comfortable managing multiple moving parts simultaneouslyIf you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.
**What You'll Own**Client Communication & Coordination**- Manage inbound client inquiries and prioritize urgent requests- Draft and send professional client updates, summaries, and follow-ups- Maintain strong communication and responsiveness throughout active projects- Track ongoing conversations and maintain organized communication workflows- Ensure a high-quality client experience across all touchpoints**Contractor & Project Coordination**- Coordinate with freelance contractors and vendors on active projects- Track deliverables, deadlines,



and project progress- Maintain communication between:- contractors- clients- leadership- Ensure tasks and timelines remain organized and on schedule- Escalate delays or operational issues proactively**CRM & Administrative Operations**- Manage and maintain CRM records inside **GoHighLevel (GHL)**:- Keep:- client records- pipelines- workflows- notes- follow-ups- organized and accurate- Support onboarding workflows and operational setup processes- Ensure CRM hygiene and operational consistency across systems**Scheduling & Executive Support**- Manage calendars, scheduling, and meeting coordination using:- Google Calendar- Gmail- Google Workspace- Coordinate meetings and operational priorities for leadership- Prepare context, notes, and materials ahead of meetings or calls- Help maintain daily operational alignment and follow-through**Research & Reporting Support**- Conduct operational and market research including:- vendor research- inventory checks- market comparisons- operational data gathering- Organize findings into actionable summaries and reports- Support leadership with operational decision-making and execution support**What Success Looks Like**- Client communication remains fast, professional, and organized- CRM records and workflows stay clean and accurate- Projects and contractor deliverables stay on track- Scheduling and operational coordination run smoothly- Leadership spends less time chasing follow-ups and operational details- Daily operations remain organized, responsive,



and execution-focused**What Makes You a Strong Fit**- Highly organized with strong attention to detail- Proactive and ownership-focused- Strong multitasking and operational coordination ability- Excellent communicator with professional client-facing skills- Comfortable working independently in a remote environment- Strong follow-through and execution discipline- Calm under pressure while managing shifting priorities** Must-Have Requirements**Experience**- 2+ years of experience supporting:- founders- executives- operations teams- small business owners- Experience in:- executive assistance- operations coordination- administrative support- client communication**Technical Skills**- Strong hands-on experience with:- **GoHighLevel (GHL)**:- Google Workspace- Gmail- Google Calendar- Google Drive- Google Docs- Experience managing CRM workflows and operational tracking systems- Strong organizational and workflow management skills**Communication & Execution**- Excellent written and verbal English communication skills- Strong attention to detail and operational accuracy- Ability to manage priorities independently without constant oversight- Reliable remote work setup and stable internet connection- **Nice to Have**- Experience in:- automotive industry operations- client coordination- service-based businesses- Familiarity with:- Gamma- Google Slides- PowerPoint- Notebook LM- presentation and research tools- Experience supporting founders in fast-paced businesses**What a Typical Day Looks Like**- Respond to client inquiries and coordinate follow-ups- Update and maintain CRM records in GoHighLevel- Coordinate contractors and track active project timelines- Manage scheduling, meetings, and operational calendars- Conduct operational research and orga

📌 Executive Assistant - Automotive Industry (México)
🏢 Pavago
📍 México