Job Description - Workplace Coordinator

The Workplace Coordinator is responsible for the day-to-day coordination of workplace and facilities services at the Site, ensuring all activities are delivered through specialized third-party providers in line with the outsourced service model defined in this SOW. This role acts as the primary on-site operational point of contact and is accountable for vendor coordination, service execution, purchasing support, invoicing follow-up, workplace administration, and issue escalation to maintain a safe, compliant, and effective workplace environment.

Key Responsibilities
- Serve as the primary on-site point of contact for workplace and facilities operations.
- Coordinate all site services through specialized vendors, including cleaning, pantry and beverage services, office supplies, mail and shipping, utilities support, signage, pest control, and maintenance-related services.
- Manage vendor relationships, including service scheduling, follow-up, performance monitoring, service report review, and escalation of service failures or risks.




- Support sourcing and procurement activities for workplace and facilities needs, including purchase requests, quotation follow-up, vendor onboarding coordination, and compliance with approved processes.
- Administer site purchasing and accounts payable activities, including invoice tracking, validation support, goods and services confirmation, and timely follow-up to support vendor payment.
- Monitor service delivery against scope, service levels, budget parameters, and workplace standards established in the SOW.
- Track operational issues, maintain logs and status updates, and escalates deviations, risks, or urgent incidents in a timely manner.
- Coordinate workplace administration activities such as office supplies, pantry inventory, basic workplace consumables, shipping requests, and general site readiness.
- Support landlord and building management coordination for site-related operational ma

📌 Workplace Experience Coordinator (Toluca de Lerdo)
🏢 Jll
📍 Toluca de Lerdo