Executive Assistant – Operations Support | Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring a highly organized and proactive Executive Assistant – Operations Support to support leadership while keeping day-to-day business operations organized, efficient, and moving forward.
This is more than a traditional administrative role. You’ll serve as an operational backbone for leadership, owning scheduling, follow-ups, onboarding coordination, documentation, internal communication, and workflow organization.
If you have experience in executive support, operations coordination, calendar management, onboarding, or administrative operations and are known for making sure nothing falls through the cracks, this role could be a strong fit.
What You’ll Own
Executive & Administrative Support
Manage leadership calendars, scheduling, and meetings.
Coordinate appointments and priorities across U.S. business hours.
Support leadership with day-to-day administrative and operational requests.
Prepare meeting information, reminders,
and follow-ups.
Anticipate scheduling conflicts and operational needs before they become issues.
Operations & Workflow Coordination
Track ongoing:
Tasks
Requests
Deadlines
Follow-ups
Operational workflows
Coordinate across internal teams to keep work moving.
Follow up proactively on outstanding action items.
Identify bottlenecks, inconsistencies, or missed details.
Support process improvements that make workflows more efficient.
Onboarding Support
Coordinate onboarding workflows and required next steps.
Track onboarding progress and outstanding items.
Communicate with relevant teams, clients, and stakeholders.
Maintain accurate onboarding records and documentation.
Ensure a smooth and organized onboarding experience.
Documentation & Systems Management
Maintain clean and accurate records across company systems.
Organize digital files, shared folders, and internal documentation.
Keep information st
📌 Executive Assistant (México)
🏢 Pavago
📍 México