A Snapshot of Your Day

The Administrative Assistant - Finance & Operations Support is responsible for providing comprehensive administrative, financial, and operational support to business units and project teams, ensuring efficient office operations, accurate financial administration, and effective communication between internal and external stakeholders.

This role supports day-to-day administrative activities, financial tracking, budget control, invoice processing, and reporting, while serving as a key point of coordination across departments. The position requires a high level of organization, confidentiality, attention to detail, and the ability to operate in a bilingual (English-Spanish) professional environment.

How You’ll Make an Impact
- Provide administrative support to management and project teams, including calendar management, meeting coordination, document control, and correspondence handling in both English and Spanish.
- Support financial administration activities such as invoice processing, expense tracking, purchase orders, budget monitoring,



and financial reporting.
- Coordinate with Finance, Accounting, Procurement, and external vendors to ensure timely payments, accurate records, and compliance with internal processes and policies.
- Prepare and maintain financial and administrative documentation, ensuring accuracy, traceability, and confidentiality of sensitive information.
- Support monthly and quarterly financial close activities by compiling reports, tracking expenditures, and assisting with reconciliations.
- Assist in drafting presentations, reports, and communications for management, customers, and internal stakeholders in a bilingual environment.
- Monitor schedules, deadlines, and action items, contributing to smooth operational execution and alignment across teams.
- Identify process improvement opportunities in administrative and financial workflows to increase efficiency and accuracy.

What You Bring
- Administrative Assistant with

📌 Contract Administrator (Guanajuato)
🏢 Siemens Energy
📍 Guanajuato