AI-Forward Executive Assistant to the CEO

ILUMINAR Lighting — Puerto Vallarta, Jalisco On-site | Monday-Friday, 9:00 AM - 5:00 PM | Full-time Compensation: Competitive, based on experience

About the Role

We are looking for an AI-forward Executive Assistant to work directly alongside our CEO. This role is built around using AI tools and automation as your primary way of working — not as an occasional add-on. You'll use AI daily to manage information, build workflows, and remove friction from the business, while also supporting the CEO's calendar, sales activity, and CRM.

Key Responsibilities

AI & Business Automation — core focus of this role
- Use AI tools (Claude, ChatGPT, and similar) daily to manage tasks, information, and communication.
- Build and maintain prompts, templates, and AI-assisted workflows for recurring business processes.
- Proactively identify repetitive or manual processes and design automations to replace them.
- Document and continuously optimize internal procedures using AI-assisted tools.




- Stay current on new AI platforms and bring relevant ones into the business.

Executive Support
- Manage the CEO's calendar, meetings, appointments, and travel arrangements.
- Prepare agendas, presentations, reports, and meeting materials; track follow-up action items.

Sales & Customer Success
- Support sales activities: quotes, proposals, agreements, and customer documentation.
- Track leads through the pipeline and follow up on quotations, orders, and outstanding items.
- Coordinate with Accounting, Marketing, Sales, Operations, Logistics, and Inventory.

CRM Management (HubSpot / Odoo)
- Manage customer records, assign leads, and ensure timely follow-up.
- Monitor pipelines and report progress to the CEO — ideally using AI-generated summaries and reports.

Data & Documentation
- Accurate data entry across business systems; organized digital filing.
- Create and maintain agreements, proposals, and templates in PandaDoc.

Required Skills:
- Hands-on,

📌 Executive Assistant to The CEO (San Clemente de Lima)
🏢 Marco Morales
📍 San Clemente de Lima