DG BOSS: Administrative Specialist (FN)Applylocations: Diego Garcia, British Indian Ocean Territorytime type: Full timeposted on: Posted Todayjob requisition id: R2123394Title:DG BOSS: Administrative Specialist (FN)The Administrative Assistant provides comprehensive administrative and operational support to the Fire & Emergency Services Department. This role ensures smooth day-to-day operations, accurate documentation,effective communication, and adherence to organizational policies and safety standards. The position plays a key part in record management, reporting, and coordination between department staff and leadership.Roles and Responsibilities* Prepare and submit accurate reports (daily, weekly, bi-weekly, monthly, semi-annual, and annual) in* compliance with departmental requirements.* Maintain a central record-keeping system, including 201 files, training folders, operational logs, property/supply records, and inventory documents.* Review, file, and distribute official correspondence and operational documents as required.* Perform general office duties such as correspondence,



filing, answering phone calls, and responding to emails.* Draft requisitions for office materials, supplies, and equipment; track usage, monitor stock levels, and conduct regular inventory checks.* Assist in budget tracking for material requisitions (MRs) as part of cost-control measures.* Consolidate and review employee timesheets, maintain personnel records, and process leave requests and* Personnel Action Notices for HR submission.* Coordinate the distribution and follow-up of department messages, requests, and internal communications.* Maintain an accurate, up-to-date inventory control system, ensuring timely monthly and quarterly counts.* Monitor daily operations data input for accuracy and compliance with procedures.* Provide technical assistance on stock control activities when required.* Support the Fire Chief, Deputy Fire Chief, and department staff with day-to-day operational n

📌 DG BOSS: Administrative Specialist (García)
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📍 García