Operations Project Coordinator

Full-Time | Remote | $2,500 USD/month Are you the kind of person who loves keeping things organized, solving problems, and making sure nothing falls through the cracks? We’re looking for an Operations Project Coordinator to take ownership of client projects from the moment an order comes in through final delivery. This is not a role where you’ll simply wait for tasks to be assigned.

You’ll be the person making sure projects move forward—finding the right products, coordinating with vendors, managing timelines, preparing quotes, and ensuring our clients receive exactly what they were promised. If you’re organized, resourceful, detail-oriented, and genuinely enjoy making things happen, this could be a great opportunity for you.

What You'll Do You’ll manage multiple client orders at different stages and own the operational process from start to finish, including:

Source products based on client needs, budgets, branding requirements, and deadlines

Research vendors and identify the best options based on price, quality, and availability

Create polished, client-ready presentations with recommended product options

Calculate pricing and prepare accurate client quotes

Create and submit purchase orders to vendors

Coordinate with suppliers and track production timelines

Follow up proactively to make sure orders stay on schedule

Identify potential delays or problems and find solutions before they impact the client

Keep project information, deadlines, pricing, and documentation organized

Manage multiple active orders without losing track of the details

Provide clear updates and ensure clients are taken care of throughout the process What We're Looking For More than anything, we’re looking for someone we can trust to take ownership and get things done. You’ll likely be successful in this role if you are:

Highly organized and detail-oriented





Proactive rather than reactive

Resourceful when something doesn’t go according to plan

Comfortable making decisions and solving problems independently

Great at managing multiple priorities and deadlines

Responsive and dependable

Confident communicating with vendors, clients, and internal teams

Someone who follows through and takes responsibility for results Qualifications

3+ years of experience in operations, project coordination, purchasing, order management, account management, or a similar role

Experience coordinating projects or orders involving multiple stakeholders

Strong Excel or Google Sheets skills

Experience creating professional presentations and client-facing materials

Strong numerical skills and attention to pricing and margins

Excellent written and verbal communication skills

Ability to work independently and manage your own priorities

Comfortable learning new systems and processes Big Plus If You Have Experience With

Promotional products or branded merchandise

Corporate apparel

Print or packaging production

Product sourcing

Purchasing and vendor management

Manufacturing or production timelines Industry experience is a plus, but ownership, organization, and problem-solving ability matter even more to us.

Why Join

Us?

You won’t be joining to simply “support” operations—you’ll have the opportunity to become a key part of how the business operates. You’ll work closely with leadership, take real ownership of client projects, build relationships with vendors, solve new challenges every day, and help create processes that allow the company to continue growing. As the business grows, there is significant opportunity for this role to grow with it.

Compensation: $2,500 USD per month

Employment: Full-Time

Location: Remote If you’re someone who gets satisfaction from seeing a complicated project come together—and being the person who made sure it happened—we’d love to hear from you.

📌 Operations Project Coordinator (México)
🏢 Nextshore
📍 México