Req ID:
We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly general community of more than **75 000**people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.
**JOB TITLE & PURPOSE OF THE JOB**
**Job Title**:Project Documentation Manager (PrDM)**
**Job Code**:**PB-PS-03**
**Purpose of the job**:
- Define and implement Documentation Management within the Project organisation.
- Ensure the whole project documentation availability.
- Categorize technical and management documents produced for the Project in accordance with:
- Alstom Transport internal rules,
- Project needs and Contract signed with the Customer relative to documentation management.
**POSITION IN THE ORGANISATION**
**Organisation structure**:_ _
Headquarter or Region / Project & Bid
**Reports directly to**:
Project Manager
**Other reporting to**:
Functional manager (if any) Head of Department/ Site Documentation Manager
**Direct reports**:
no
**Network & Links**
**Internal**
- Member of the Project Core Team
- Platform Directors, Experts, Department Heads
**External**
- Customer, Partners, Suppliers (following Project Manager directives
**ACCOUNTABILITIES & AUTHORITIES**
**Key accountabilities**:
- Ensure the Project Documentation Management plan is produced and validated.
- Manage and implement the Project Documentation according to the rules defined in the Project Documentation Management Plan.




- Confirm that rules are understood and respected by every Project Management team member.
- Adapt and implement the Transport standard documentation structure to the Project.
- Make sure internal validation of documents is done before submittal to Customer.
- Manage the documentation delivery in due time to Customer,
- Alert the Project Management team about next milestones related to documentation issues.
- Follow Customer and stakeholders’ documentation status,
- Create and update the Project document templates,
- Deploy and manage the AT standard Project EDMS (Electronic Documentation Management System) with IT support,
- Ensure the Project documentation recording in the EDMS,
- Define and maintain project internal and external distribution list,
- Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management team and Customer,
- Define and manage documents storage during Project life and documents archiving at the end of the Project,
- Ensure the role of EDMS Key User (if no Site EDMS key user) at project level:
- First level support to EDMS users,
- EDMS users list update,
- Training new users, request account creation to EDMS administration team,
- Perform REX and suggest improvements of the activity (process, organisation, EDMS).
- Manage Project Documentation Management Controller(s) if any.




- Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conduct.
**Key Job Authorities and Dimensions**
- No reporting team
**Performance measurements**:
- Customer satisfaction regarding quality and delivery in due time of the contractual documentation.
- Project Management team member satisfaction (ability to find easily documents, documentation management quality).
- Alert about risks on payment penalties related to documentation issues.
- Contribute to the KPI measurement: OTD-DOC
**EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES**
**Educational Requirements**
**Mandatory**:
- Project management background level depending on the complexity of the Project/Program
- Good knowledge of railway products and systems
**Desirable**:
- AACE Certified (DRMP)
**Experience**
**Mandatory**:
- EDMS tool and environment knowledge
**Desirable**:
- IPMA-D
**Competencies & Skills**
- Ability to detect unusual risks out of RFP documents and level of ambition taken within the offered solutions (including costing and planning aspects)
- Good Communications and interpersonal skills, excellent team worker,
- Clear reporting skills and multi-tasking,
- Ability to challenge project team
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.
**Job Type**:Experienced
**Job Segment**:Document Control, Project Manager, Manager, Pre-Sales, RFP, Administrative, Technology, Management, Sales

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