**Executive Assistant and Operations VA**:
**About SLS**
Shadow Light Studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.
We’ve delivered for culture-defining brands including Beats by Dre, Apple Music, Monster, Samsung, X Games, JuneShine, Poppi, Jay Shetty, and Machine Gun Kelly.
**Recent wins**:
Scaled Nectar from $2M
- $5M in 12 months
- Grew Johnny Chang to 1M followers in under 8 months
- Drove 105M+ organic views for Lisa Stelly & Fancy Sprinkles Produced 79M+ paid ad views for Golden Goose
**The Role**
**What You’ll Do**
- Run podcast and partner outreach using trackers and templates
- Own daily PodSync logistics: agendas, notes, and action item capture
- Maintain editor capacity dashboards and send clear daily snapshots
- Prepare finance categorization in QuickBooks with a clean monthly checklist
- Draft and send team notices; maintain communication templates
- Manage hiring admin: job posts, challenges, Loom submissions, and interviews
- Keep ClickUp organized with accurate owners, dates,



and statuses Record Looms for repeatable processes and maintain an SOP index
**What You Bring**
- 3+ years of EA or VA experience supporting an operations lead or founder
- Strong English writing and professional tone
- Detail-oriented with confidence in Google Sheets and ClickUp
- Familiarity with QuickBooks basics and meeting operations
- Comfortable recording Looms and following SOPs
- Availability during Americas working hours with reliable internet
- Experience working within ClickUp
- Agency or content production background
- QuickBooks Online month-close prep experience Understanding of video production pipelines (short and long form)
**Key Outcomes**
- Outreach and follow-ups run independently without leadership intervention
- Daily PodSync and same-day action items captured consistently
- Editor dashboards reflect real-time status and help balance capacity
- Finance prep accurate and review-ready with mínimal rework
- All-team notices are clear, timely, and professional ClickUp hygiene maintained with no missing owners or overdue tasks
**Location & Schedule**
- Remote
- **_Full-time with strong overlap to CST (Must work in US Time Zone)_

📌 Executive Assistant and Operations Va (México)
🏢 Shadow Light Studios
📍 México