Macro Process
Sub-process / Focus Area
Specific Responsibilities
1 Administrative Management
Facilities Management
- Maintain office/apartment/storage room, including rental, information update, and daily management as well.- To provide staff with a comfortable working/living environment, make the 6S check regularly and fulfill the 6S management requirements.- Keep updated apartment information. Search for new apartments or return on time, in good conditions the apartment and achieve the deposit return.
Document & Correspondence Management
- Archive company certificates or other documents timely and manage an effective filling system, to ensure no loss due to the ineffectiveness of documents/certificates.
Corporate Travel Management
- Review reservations daily in the morning and afternoon to ensure quality service and compliance with travel policy.- Review the expenses from the previous week on a weekly basis,
verifying rates and adding comments and notes as needed.- Share the report/review with the local and HQ Finance department to make approvals faster and achieve payments on time.
Other
- Verify that pantry, office stationery and medical supplies are completed.- Review Meeting Rooms Booking and coordinate coffee breaks if needed.- Daily report of employees’ delays to be sent to HR and monthly report which include general attendance, working hours, extra hours and comments if needed.
2 Budget and Financial Management
Budget Planning and Control
- Participate in the preparation of the annual budget by consolidating needs.- Prepare periodic execution reports for HQ, monitor deviations, and propose corrective actions.- Execute the budget based on the approved list and follow-up accordingly.
3 Fixed Asset Management
Asset Control
- Manage the entire life cycle of fixed assets (registration, additions, retirements, and transfers).- Conduct periodic physical inventories and investigate discrepancies.- Update the assets according to
📌 ADMIN SPECIALIST (Ciudad de México)
🏢 Mindray
📍 Ciudad de México
Postulate a este anuncio
Muestra tus habilidades a la empresa, rellenar el formulario y deja un toque personal en la carta, ayudará el reclutador en la elección del candidato.