Position Overview
We are seeking a highly organized, proactive, and adaptable Executive Assistant & Project Coordinator to support a fast-paced innovation team.
This role combines executive and administrative support with project coordination, meeting logistics, stakeholder communication, and follow-up across multiple initiatives.
The idóneo candidate is detail-oriented, comfortable managing changing priorities, and skilled at keeping meetings, projects, documentation, and action items organized. Success in this role requires strong communication, consistent follow-through, and the ability to anticipate needs and help ensure important tasks stay on track.
This position is fully remote and requires excellent written and verbal English communication skills.
Key ResponsibilitiesExecutive and Administrative Support
Provide day-to-day administrative support to innovation leadership.
Coordinate calendars, meetings, appointments, and scheduling across multiple stakeholders and time zones.
Prepare meeting agendas, presentation materials, notes, and follow-up action items.
Track decisions,



commitments, owners, and deadlines to support timely completion.
Assist with document preparation, presentations, reports, and internal communications.
Maintain organized files, project documentation, and shared resources.
Monitor and appropriately route incoming requests and communications, as needed.
Support travel, expense tracking, and other administrative tasks when required.
Handle confidential and sensitive information with professionalism and discretion.
Project Coordination
Support the coordination of multiple projects and workstreams.
Maintain project plans, trackers, timelines, task lists, and status reports.
Schedule and attend project meetings as needed.
Prepare and distribute meeting recaps, decisions, assigned tasks, and next steps.
Follow up with team members regarding deadlines, deliverables, and outstanding action items.
Support project documentation, progress reporting, a

📌 Executive Assistant (Guadalajara)
🏢 FlexTal Staffing
📍 Guadalajara