Delivers high-quality, proactive administrative support to senior Insulet leaders. The roles will support senior leaders (VPs and their direct reports) at Insulet’s HQ in Boston, Massachusetts, and other major locations throughout the United States. This role will initially support our Chief Procurement Officer, who is based at our HQ.
The Executive Assistant will partner with the leader to optimize executive time—coordinating meetings, travel, reporting, and stakeholder alignment—while ensuring follow-through on key actions and deliverables.
The role will be part of a service team managed as a shared service, led out of our Guadalajara capability center. It will ultimately be part of a larger team, collaborating together to support leaders across the organization. The team operates within a service model to provide back-up, consistent support and continuously improving workflows.
This role would be adecuado for someone with strong Administrative Assistant experience that wants to step up to support senior leaders in a major international company.
It would also suit someone interested in using the latest AI toolsets in CoPilot to develop ways of optimizing service delivery.
Responsibilities:
Build a relationship with your supported executive(s) to ensure a good understanding of their support needs
Manage and optimize calendars, ensuring alignment with priorities and strategic focus
Anticipate needs and proactively resolve scheduling, coordination, or information gaps
Coordinate and prepare meetings, including agendas, materials, and follow-ups to drive outcomes
Arrange complex travel and logistics, including itineraries and expense tracking and reports
Draft and manage communications on behalf of leaders, ensuring clarity and professionalism
Prepare high-quality presentations, reports, and briefing materials for meetings and workshops
Track decisions, actions, and deliverables, ensuring timely execution across teams
Coordinate and collaborate with cross-functional