About the Role

We are seeking a highly organized and proactive Executive Administrative Coordinator to support our CEO and help keep internal operations running smoothly as the company continues to grow.
In this role, you'll manage executive scheduling, coordinate administrative workflows, track priorities and follow-ups, maintain organized documentation, and collaborate across multiple departments. This is an excellent opportunity for someone who enjoys creating structure, improving processes, and ensuring nothing falls through the cracks.

Key Responsibilities

Provide executive administrative support to the CEO.
Manage calendars, meetings, scheduling, and executive follow-ups.
Track action items and ensure tasks are assigned and completed on time.
Maintain documentation and workflow updates using ClickUp or a similar project management platform.
Monitor project status, deadlines, ownership, and blockers.
Coordinate with leadership, operations, finance, guest services, and delivery teams.
Prepare meeting agendas, notes, follow-up lists, and internal communications.




Maintain organized documentation to ensure continuity across recurring processes.
Identify administrative risks, missing information, or workflow delays and escalate when appropriate.
Support continuous improvement of administrative processes as the organization grows.

Qualifications

3+ years of experience in executive assistance, administrative coordination, office management, operations support, or project coordination (5+ years preferred).
Advanced proficiency in both English and Spanish (written and spoken).
Experience supporting senior leaders or executives.
Strong organizational, communication, and time management skills.
High attention to detail and excellent follow-through.
Experience with ClickUp, Asana, Monday.com, Trello, or similar workflow management tools.
Ability to manage confidential information with professionalism and discretion.
Comfortable working independently and coordinating a

📌 Executive Administrative Coordinator (San Pedro Garza García)
🏢 Muchored
📍 San Pedro Garza García