Job Summary
Provides high-level administrative support to senior leaders (VP level and above), including calendar management, travel coordination, meeting preparation, executive communications, and follow-up on key actions. Requires 4–8+ years of executive support experience, advanced stakeholder management, strong English skills (C1), and the ability to work in a fast-paced environment with a proactive and highly organized approach. Experience with Microsoft Office and interest in leveraging AI tools (Copilot) to improve efficiency are highly valued.
Delivers high-quality, proactive administrative support to senior Insulet leaders. The roles will support senior leaders (VPs and their direct reports) at Insulet’s HQ in Boston, Massachusetts, and other major locations throughout the United States. This role will initially support our Chief Procurement Officer, who is based at our HQ. The Executive Assistant will partner with the leader to optimize executive time—coordinating meetings, travel, reporting,
and stakeholder alignment—while ensuring follow-through on key actions and deliverables.
The role will be part of a service team managed as a shared service, led out of our Guadalajara capability center. It will ultimately be part of a larger team, collaborating together to support leaders across the organization. The team operates within a service model to provide back-up, consistent support and continuously improving workflows.
This role would be idóneo for someone with strong Administrative Assistant experience that wants to step up to support senior leaders in a major international company. It would also suit someone interested in using the latest AI toolsets in CoPilot to develop ways of optimizing service delivery.
Responsibilities:
- Build a relationship with your supported executive(s) to ensure a good understanding of their support needs
- Manage and optimize calendars, ensuring alignment with priorities and strategic focus
- Anticipate needs and proactively