We are seeking a highly organized, proactive, and legally-minded
Litigation Coordinator & Executive Assistant
to anchor our expanding litigation team. In this dual-function role, you will serve as the strategic gatekeeper, air-traffic controller, and operational backbone for a fast-paced team of litigation attorneys.
This is not a basic administrative role; you will be responsible for the high-stakes management of court-mandated deadlines, hearing schedules, and case tracking. The adecuado candidate possesses a sharp understanding of the litigation lifecycle, exceptional attention to detail, and the ability to ruthlessly prioritize tasks in a dynamic environment.
Duties and Responsibilities:
High-Volume Calendar Management:
Masterfully manage and optimize calendars for 7 litigation attorneys, balancing court appearances, depositions, client meetings, and internal deadlines.
Docketing & Deadline Tracking:
Track and monitor crucial court-mandated deadlines. Ensure the schedule for all upcoming court filings is meticulously maintained and that attorneys are alerted well in advance.
Team Coordination & Gatekeeping:
Serve as a central point of contact for the 7-attorney team. Coordinate schedules with internal staff, clients, opposing counsel, and court personnel to ensure smooth execution of legal proceedings.
Reporting & Case Tracking:
Utilize Excel, Google Sheets,



and legal management tools to generate comprehensive case status reports, tracking metrics, and administrative summaries for leadership.
Prioritization & Problem Solving:
Actively triage conflicting schedules and last-minute court continuances. Proactively resolve overlapping commitments before they become issues.
Documentation & Correspondence:
Maintain detailed records of scheduling changes, draft professional correspondence, and ensure case files are organized and accessible.
Confidentiality:
Maintain absolute discretion and strict confidentiality regarding sensitive client data and ongoing litigation strategies.
Experience and Qualifications:
Education:
Bachelor's degree or an Associate's degree in Legal Studies (or a Paralegal Certificate) is highly preferred.
Experience:
Minimum of 2–3 years of experience as a Legal Assistant, Legal EA, or Litigation Coordinator in a fast-paced law firm environment.
Prioritization Skills:
Proven experience supporting a multi-attorney team (ideally 4+ attorneys) and managing competing high-priority demands.
Legal Knowledge:
Solid foundational understanding of litigation workflows, legal terminology, and how court timelines operate.
Technical Proficiency:
Proficient in Google Workspace (Gmail, Google Calendar) and Microsoft Office (Word, Excel). Experience with legal practice management software is a strong plus.

📌 Litigation Coordinator & Executive Assistant (Tijuana)
🏢 Legal Management Group
📍 Tijuana