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Event Coordinator
is a key asset in any company that organizes corporate events, as they act as the bridge between the client, suppliers, the internal team, and the final execution.
Their role ensures that everything flows with precision, quality, and without improvisation.
The Coordinator is responsible for:
Integrating elements such as logistics, participants, venue, technology, suppliers, timelines, permits, catering, among others, so they function in a coherent way
Ensuring that the client receives exactly what they requested and guaranteeing a satisfactory experience
Minimizing risks and resolving issues before they escape
Optimizing costs and resources
Maintaining clear and constant communication with all parties involved
Responsibilities
Plan and coordinate events from start to finish, ensuring that all details are covered and that the client's objectives and budget are met.
Manage event logistics, including venue selection, catering, transportation, and accommodations.
Collaborate closely with creative and design teams to ensure that the event's aesthetics and experience meet BI WORLDWIDE's quality standards.
Develop and maintain strong relationships with suppliers, partners, and contacts across Latin America to guarantee excellence in event execution.
Expand the client portfolio by attracting new business through their extensive network of industry contacts and relationships.
Supervise and lead work teams during event execution,



ensuring effective coordination and a high level of client satisfaction.
Stay up to date with industry trends and best practices to deliver constant innovation and high-quality service.
Requirements
Minimum of 3 years of experience in planning, coordinating, and successfully executing events for large audiences across Latin America
Bachelor's degree in business, marketing, communications, or related fields
Extensive network of contacts and partners in the travel, events, entertainment, and technology industries
Proven skills in supplier negotiation and efficient budget management
Ability to work under pressure and meet tight deadlines without compromising quality
Excellent verbal and written communication skills in both Spanish and English
Strong leadership skills and the ability to motivate and guide teams toward success
Experience operating events in Mexico or abroad
Creativity and flexibility
Excellent customer service
Strong attention to detail
Valid visa and passport
Availability to travel
Familiarity with IATA airport codes and airlines
Knowledge of negotiations with hotels and local suppliers such as DMCs, restaurants, tour operators, etc.
Benefits
An inspiring work experience within a general company
Competitive salary
Hybrid work model
30 days of year-end bonus (aguinaldo)
12 days of vacation
Major medical insurance
Internal recognition program
Performance evaluation program
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📌 Events Coordinator - Ciudad De México, Cdmx (Xico)
🏢 MissionHires
📍 Xico