Help Deliver Exceptional Client Experiences and Keep Operations Running Smoothly

Behind every successful business is someone who keeps clients happy, projects organized, and operations running seamlessly.

We're looking for a proactive, detail-oriented Administrative & Operations Coordinator to support our growing team. You'll play a key role in client communication, scheduling, bookkeeping, social media, and event coordination, helping ensure every project is delivered with excellence.

If you enjoy wearing multiple hats, staying organized, and making things happen behind the scenes, we'd love to hear from you.

What You'll Do

- Serve as a primary point of contact for clients via phone, email, text, and social media.
- Manage calendars, appointments, consultations, and important deadlines.
- Create contracts, invoices, and client documents while tracking payments and follow-ups.
- Assist with bookkeeping, invoicing, financial records, and balance management.
- Manage Instagram content, direct messages, and community engagement.
- Coordinate event logistics, schedules, crews, and project timelines.
- Track tasks, monitor deadlines, and ensure projects stay on schedule.
- Organize galleries, files, videos, albums, USB deliveries, and other project assets.
- Maintain accurate records and help improve operational processes as the business grows.





What You'll Bring

- Experience in an administrative, operations, coordinator, executive assistant, or similar support role.
- Excellent organizational, multitasking, and time management skills.
- Strong attention to detail and problem-solving abilities.
- Outstanding written and spoken English communication skills.
- Professional, customer-focused approach.
- Experience creating contracts, invoices, and administrative documentation.
- Basic bookkeeping knowledge and proficiency with Excel or Google Sheets.
- Experience managing calendars and scheduling.
- Familiarity with Instagram content, Reels, and direct message management.
- Ability to work independently, take initiative, and consistently meet deadlines.

Nice to Have

- Experience with QuickBooks or Xero.
- Experience supporting event-based, creative, or service businesses.

Why You'll Love This Role

- 100% remote.
- Work closely with a growing business where your contributions are valued.
- Play a key role in improving operations, supporting clients, and keeping projects on track.
- Enjoy a dynamic role where no two days are the same and your work makes a visible impact.

If you're passionate about organization, client service, and helping a business grow, we'd love to hear from you.

📌 Administrative Assistant (México)
🏢 Real Hires
📍 México