Sobre la Empresa

TeleAI is expanding its team in Mexico, and we are looking for a proactive and highly organized Office Manager to support our local operations. This role oversees day-to-day office management while providing administrative support across recruitment, marketing, and business activities.

Sobre el Rol

As a key member of the local team, you will help ensure smooth office operations, support hiring activities, coordinate events and exhibitions, and assist with cross-functional initiatives as the business continues to grow.

Responsabilidades

- Office Administration
- Manage the daily operations of the Mexico office, ensuring a well-organized and efficient working environment.
- Coordinate office supplies, equipment, facility maintenance, and vendor relationships.
- Manage office purchases, invoices, expense records, and administrative documentation.
- Coordinate business travel arrangements, including flights, hotels, transportation, and travel logistics.
- Support employee onboarding and offboarding by preparing workspaces, equipment, and administrative documentation.
- Assist local management with general administrative tasks and office coordination.
- Recruitment Support
- Support local recruitment activities by coordinating interview schedules and communicating with candidates.
- Assist in posting job openings on recruitment platforms and managing candidate pipelines.
- Coordinate interview logistics between candidates and hiring managers.
- Support onboarding activities for new employees and maintain recruitment-related documentation.
- Marketing & Event Support
- Support local marketing initiatives and business development activities.
- Assist in organizing exhibitions, conferences, customer events, seminars, and partner activities.
- Coordinate event logistics, including venue arrangements, promotional materials, vendor communication, and on-site support.




- Help prepare marketing materials, company giveaways, presentation materials, and event documentation.
- Coordinate customer visits and support local business meetings when needed.
- Cross-functional Support
- Collaborate with HR, Marketing, Sales, Finance, and Operations teams on various business initiatives.
- Support ad hoc projects and operational tasks as the Mexico team continues to expand.
- Help improve administrative processes and contribute to building an efficient local office environment.

Calificaciones

- Full professional proficiency in Spanish (spoken and written), with professional working proficiency in English. Day-to-day work is conducted in Spanish with international colleagues and vendors in English.
- Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, or a related field.
- 2–5 years of experience in office administration, administrative support, office management, executive assistance, HR coordination, or a similar role.
- Excellent organizational and multitasking skills with strong attention to detail.
- Strong communication and interpersonal skills with a service-oriented mindset.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office and Google Workspace.
- Legally authorized to work in Mexico.

Calificaciones Preferidas

- Experience supporting recruitment processes or HR administrative workflows.
- Experience coordinating exhibitions, conferences, or corporate marketing events.
- Experience working in an international company or startup environment.
- Experience working with external vendors and service providers.
- Basic understanding of office budgeting and procurement processes.

Rango de Pago y Paquete de Compensación [Pay range or salary or compensation]

Declaración de Igualdad de Oportunidades

[Include a statement on commitment to diversity and inclusivity.]

📌 Office Manager (Ciudad de México)
🏢 TeleAI | Voice AI Agents
📍 Ciudad de México