**About**
We are an emerging hospitality project based in Todos Santos, comprising a bar, restaurant, and boutique hotel. We are currently in the development and pre-operational phase and are assembling a highly capable team to establish the foundation for long-term success. This is a unique opportunity to contribute meaningfully at a formative stage of the business.
**Position Overview**
We are seeking a detail-oriented, bilingual **Administrative Manager**to support the operational, financial, and strategic setup of the business. The role requires a high degree of organisation, strong communication skills across both English and Spanish, and confidence working with digital tools and technology platforms.
The Administrative Manager will report directly to the founders and play a central role in coordinating with external service providers, managing administrative processes, and supporting legal and financial compliance across jurisdictions.
**Key Responsibilities**:
**Administrative & Operational Support**:
- Develop and maintain core administrative systems, processes, and digital infrastructure
- Manage internal documentation, task tracking, meeting records, and compliance calendars
- Coordinate communications and workflows across internal departments and external consultants
**Finance & Accounting Coordination**:
- Liaise with third-party accountants and advisors in both Mexico and the U.S.
- Support with document preparation, invoice management, and basic financial tracking
- Assist in coordinating corporate compliance and reporting obligations
**Human Resources (HR) Administration**:




- Assist in developing and implementing foundational HR processes, including onboarding workflows, contractor agreements, and personnel records
- Support the establishment of systems for time tracking, role documentation, and internal policies as the team grows
- Ensure HR documentation and practices meet local labor requirements in Mexico and support U.S. alignment where relevant
**Regulatory & Compliance Support**:
- Coordinate documentation and workflow requirements related to the company’s upcoming **Regulation CF (Reg CF) crowdfunding campaign**, including compliance filings, investor communications, and platform integration
- Liaise with legal, financial, and platform partners to ensure accurate and timely submission of required materials
- Maintain version control and audit trails for sensitive documentation related to corporate governance and fundraising compliance
**Marketing Support**:
- Act as liaison for third-party marketing and communications providers
- Track deliverables, coordinate briefs, and ensure timely approvals from internal stakeholders
**Qualifications**
- Bachelor’s degree in Business Administration, Hospitality, Communications, or a related field
- Minimum 3-5 years of experience in an administrative, operations, or project coordination role
- Fluency in both Spanish and English (written and spoken)
- Demonstrated ability to manage multiple stakeholders and priorities across disciplines
- Proficient with cloud-based platforms (Google Workspace, Notion, Airtable, etc.)
Strong organisational, problem-solving, and communication skills
- Interest in hospitality, architecture, or creative development is a plus

📌 Administrative Manager (Guadalajara)
🏢 CobaltoTalent
📍 Guadalajara