**Overview**
**Key Responsibilities**
**Project Management**
- Manage multiple active projects across departments or clients
- Track timelines, milestones, deliverables, and dependencies
- Run meeting agendas, capture notes, and assign action items
- Follow up with team members to ensure tasks are completed on time
- Maintain project dashboards, task boards, and documentation
- Identify risks, bottlenecks, or delays and proactively flag them
**Personal & Executive Support**
- Manage calendars, scheduling, and meeting coordination
- Assist with inbox organization, follow-ups, and reminders
- Prepare summaries, notes, and briefing documents for meetings
- Help prioritize daily and weekly workloads
- Coordinate logistics for meetings, calls, or travel when needed
**Communication & Coordination**
- Act as a central point of coordination between leadership and team members
- Communicate timelines, expectations, and updates clearly
- Support client or partner communications when required
- Ensure internal alignment and clarity across projects
**Systems & Organization**
- Maintain task management tools (Notion, Asana, Trello, ClickUp, etc.)
- Help improve workflows, SOPs, and internal systems
- Keep documentation organized and up to date
- Assist in creating repeatable processes for efficiency
- **Qualifications**:
- 2+ years experience in project management, executive assistance, or operations




- Strong organizational and time-management skills
- Excellent written and verbal communication
- Comfortable managing multiple priorities simultaneously
- High attention to detail and follow-through
- Ability to work independently and proactively
- Experience with Google Workspace and project management tools **Bonus (Not Required)**:
- Experience in agency, startup, or creative environments
- Familiarity with CRM tools, client management, or operations workflows
- Background supporting founders or executives
- Experience with remote teams
**What Success Looks Like**
- Projects move forward without constant reminders
- Leadership stays focused on high-level priorities
- Meetings result in clear action items and execution
- Systems become more organized over time
- Communication gaps are reduced
- The team operates more efficiently and calmly
**Why This Role Matters**
This role is critical to the company’s growth. You are not just assisting, you are enabling execution, protecting leadership’s time, and ensuring ideas turn into completed work.
**Compensación**: Este puesto ofrece un pago fijo de **$1,000 USD mensuales**, pagados en dólares estadounidenses. El monto no se ajusta por tipo de cambio.
Pay: $18,000.00 per month
Work Location: Hybrid remote in San Luis Potosí, S. L. P.

📌 Project Manager / Executive Assistant (Remote) (San Luis Potosí)
🏢 Collecting Heads Media
📍 San Luis Potosí