**Job Overview**:
Perform and coordinate a variety of tasks to support the company, as part of the leadership of the office service team.
**Summary of Responsibilities**:
- Order office supplies for firm; perform associated administrative tasks, including coding and assembling of invoice packages for accounting.
Research costs and supplies for various office items and equipment.
Solicit competitive bids.
- Ensure smooth and consistent operation of office services on a daily basis.
Conduct daily/monthly/annual meetings in the office, coordinate work and schedules.
Providing all the necessary support for proper development of the activity.
- Trouble-shoot problems with office equipment and furniture.
Place service calls to appropriate vendors for office equipment and office facilities.
Communicate outages to staff.
- Printers' management.
Take monthly copier meter readings.
Code and assemble copier invoices for accounting.
Solicit copier meter readings from CA office services group.
- Serve as reception desk.
Backup office assistants in all their functions.
- Suggest new processes, or modification of old processes, to improve Office Services' efficiency.
- Coordinate internal staff moves and assist with minor furniture modifications and moves.
- Maintain central files and Records, owning all associated responsibilities.
Maintain the central files database, deal with requests with off-site file storage, store hard and electronic copies of all company/client contracts, proposals, and other communications, assist with audits.
Work with Finance in Records Management.
- Payments management to vendors,



having a good knowledge of the company's tools for invoice and payment management.
Assist with managing invoice queries as raised by Accounts payable or in communication with vendors.
- Delivery and collection for IT equipment and mobiles.
Management of inventories for mobile devices.
- All other duties as needed or assigned.
**Qualifications (Minimum Required)**:
- High school diploma or GED.
- Fortrea may consider relevant and equivalent experience in lieu of educational requirements.
- Basic knowledge of proper office procedures and office etiquette.
**Experience (Minimum Required)**:
- Minimum two years in office services at increasing levels of responsibility.
- Extremely organized, with great attention to detail and follow-through.
- Effective communication skills.
- Basic mathematical and computer skills.
- Strong customer service skills.
- Ability to take direction.
- Ability to manage tasks and coordinate with co-workers to achieve desired results.
- Work well in a team environment.
**Language Skills (required)**:
- English: fluent speaking/writing/Reading
**Physical Demands / Work Environment**:
- Primarily a desk job with occasional requirements of physical work such as, but not limited to, moving boxes or furniture up to 50 lbs.
, delivering packages, running errands, etc.
- Position may require occasional overtime.
This is a part time role (32 hours per week) with working hours Monday-Friday (may vary as needed to meet business needs).
This role will work on site and the address for the business location is: Blvrd Manuel Avilla Camacho 138 - Piso 10, Lomas de Chapultepec III Secc, Miguel Hidalgo, ***** Ciudad de Mexico, CDMX.
Learn more about our EEO & Accommodations request here.

📌 Job Posting Title Facilities Assistant - Part Time (Mexico City) (Xico)
🏢 Fortrea
📍 Xico