**Executive Assistant (Operations, Client Coordination & CRM Management) - Remote | U.S. Hours**
**Position Type**: Full-Time, Remote
**Working Hours**: U.S. Business Hours
**About the Role**
At Pavago, one of our clients is hiring an **Executive Assistant (Operations & Client Coordination)** to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business.
This is not a basic administrative role.
You'll act as a key operational partner to the founder by helping manage:
- client communication
- contractor coordination
- CRM organization
- scheduling and operational workflows
- follow-ups and execution tracking
- day-to-day operational support
This role is adecuado for someone who is:
- highly organized
- proactive
- detail-oriented
- execution-focused
- comfortable managing multiple moving parts simultaneously
If you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.
**What You'll Own**Client Communication & Coordination**
- Manage inbound client inquiries and prioritize urgent requests
- Draft and send professional client updates, summaries, and follow-ups
- Maintain strong communication and responsiveness throughout active projects
- Track ongoing conversations and maintain organized communication workflows
- Ensure a high-quality client experience across all touchpoints
**Contractor & Project Coordination**
- Coordinate with freelance contractors and vendors on active projects
- Track deliverables, deadlines, and project progress
- Maintain communication between:
- contractors
- clients
- leadership
- Ensure tasks and timelines remain organized and on schedule
- Escalate delays or operational issues proactively




**CRM & Administrative Operations**
- Manage and maintain CRM records inside **GoHighLevel (GHL)**:
- Keep:
- client records
- pipelines
- workflows
- notes
- follow-ups
- organized and accurate
- Support onboarding workflows and operational setup processes
- Ensure CRM hygiene and operational consistency across systems
**Scheduling & Executive Support**
- Manage calendars, scheduling, and meeting coordination using:
- Google Calendar
- Gmail
- Google Workspace
- Coordinate meetings and operational priorities for leadership
- Prepare context, notes, and materials ahead of meetings or calls
- Help maintain daily operational alignment and follow-through
**Research & Reporting Support**
- Conduct operational and market research including:
- vendor research
- inventory checks
- market comparisons
- operational data gathering
- Organize findings into actionable summaries and reports
- Support leadership with operational decision-making and execution support
**What Success Looks Like**
- Client communication remains fast, professional, and organized
- CRM records and workflows stay clean and accurate
- Projects and contractor deliverables stay on track
- Scheduling and operational coordination run smoothly
- Leadership spends less time chasing follow-ups and operational details
- Daily operations remain organized, responsive, and execution-focused
**What Makes You a Strong Fit**
- Highly organized with strong attention to detail




- Proactive and ownership-focused
- Strong multitasking and operational coordination ability
- Excellent communicator with professional client-facing skills
- Comfortable working independently in a remote environment
- Strong follow-through and execution discipline
- Calm under pressure while managing shifting priorities
** Must-Have Requirements**Experience**
- 2+ years of experience supporting:
- founders
- executives
- operations teams
- small business owners
- Experience in:
- executive assistance
- operations coordination
- administrative support
- client communication
**Technical Skills**
- Strong hands-on experience with:
- **GoHighLevel (GHL)**:
- Google Workspace
- Gmail
- Google Calendar
- Google Drive
- Google Docs
- Experience managing CRM workflows and operational tracking systems
- Strong organizational and workflow management skills
**Communication & Execution**
- Excellent written and verbal English communication skills
- Strong attention to detail and operational accuracy
- Ability to manage priorities independently without constant oversight
- Reliable remote work setup and stable internet connection
- **Nice to Have**
- Experience in:
- automotive industry operations
- client coordination
- service-based businesses
- Familiarity with:
- Gamma
- Google Slides
- PowerPoint
- Notebook LM
- presentation and research tools
- Experience supporting founders in fast-paced businesses
**What a Typical Day Looks Like**
- Respond to client inquiries and coordinate follow-ups
- Update and maintain CRM records in GoHighLevel
- Coordinate contractors and track active project timelines
- Manage scheduling, meetings, and operational calendars
- Conduct operational research and orga

📌 Executive Assistant - Automotive Industry (México)
🏢 Pavago
📍 México