Congress Operations Specialist - Home Based - Mexico
ICON plc is a world-leading healthcare intelligence and clinical research organization.
We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development
The Congress Planning Specialist is responsible for managing sponsorship, corporate membership, and contracting processes and payments for Global and Regional Congresses across disease areas.
This position will play a key role in supporting the Congress project managers, as well as managing department projects and needs.
What You Will Be Doing:
- Initiates Sponsorship and Corporate Membership process and payments in Request Management System; ensures information is accurate, reconciled and closed out in Request Management System and Vertex's contracting system for all Congresses- Tracks and manages Global Spend Transparency payments for all Congresses- Manages Conference sponsorship tracker, researches deadlines and flags for the team- Maintains and updates Congress Team Intranet (Vnet) page- Prepares budget and payment status reports and documents needed for quarterly budget forecast meetings- Supports cross-functional relationships with Medical Affairs, Meetings and Events, Legal, Corporate Compliance (OBIE), Procurement, and other groups.
- Responsibilities may also include providing administrative pre-congress planning support for congresses
Your Profile:
- Bachelor's degree in a relevant field such as life sciences, healthcare administration, or clinical research.
- Experience in clinical research, site management, or monitoring, with a solid understanding of clinical trial processes and GCP guidelines.
- Strong organizational and project management skills,



with the ability to handle multiple priorities and deadlines.
- Strong communication skills (verbal and written)- Ability to work well in teams and focus teams on goals/key deliverables- Excellent project management skills- Ability to complete goals within allotted timeframes and deliver high quality results- Strong initiative and ability to identify issues and create solutions- Ability to use and navigate systems (e.g. Cybergrants, Icertis, iProcurement, Congress Request System, Veeva)- Ability to use Microsoft Office programs (Word, PowerPoint, Excel, Teams), as well as online meeting platforms (Zoom)- Highly organized with a strong attention to detail, clarity, accuracy and conciseness
What ICON can offer you:- Our success depends on the quality of our people.
That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.
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- In addition to your competitive salary, ICON offers a range of additional benefits.
Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
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- Our benefits examples include:
Various annual leave entitlements
A range of health insurance offerings to suit you and your family's needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Integral Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family's well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.
Visit our
careers site
to read more about the benefits ICON offers.

📌 Congress Operations Specialist (Xico)
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📍 Xico