We offer:The Administrative Assistant provides high-level administrative and operational support to the executive team, including the Director and senior leadership. This role is critical to ensuring efficient day-to-day operations, requiring exceptional organizational skills, strong attention to detail, and the ability to manage sensitive information with the highest level of discretion.Key ResponsibilitieManage complex executive calendars, including scheduling meetings, prioritizing appointments, and resolving conflictsCoordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reportsPrepare, edit, and proofread correspondence, reports, presentations, and other business documentsServe as a point of contact for internal and external stakeholders, ensuring clear and professional communicationConduct research, gather data, and compile reports for leadership decision-makingOrganize and maintain electronic and physical filing systems, ensuring accuracy and accessibilitySupport the planning and execution of meetings, conferences, and corporate eventsHandle incoming communications (emails, calls, messages) and respond or redirect as appropriateMonitor and track action items,



deadlines, and follow-ups for the executive teamProvide general administrative support and assist with special projects as assignedQualifications & SkilBachelor’s degree in Business Administration, Management, or a related field (preferred).3+ years of experience in an administrative or executive support role.Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPointStrong organizational, multitasking, and time-management abilities.Excellent written and verbal communication skillsHigh level of professionalism, integrity, and discretion when handling confidential information.Ability to work independently, prioritize tasks, and adapt in a fast-paced environment.Strong interpersonal skills with a customer-service mindset.Detail-oriented with a proactive approach to problem-solving.Fluent in English (written and spoken); additional languages are a plus.Nice to HaveExperience supporting senior executives or C-level leadersFamiliarity with calendar management tools and expense systemsExperience coordinating corporate events or large meetings#J-18808-Ljbffr

📌 Administrative Assistant (Isla Guadalupe)
🏢 Dematic
📍 Isla Guadalupe