About the Role
The Chief of Staff performs highly responsible and professional administrative services to senior managers, providing a wide range of support to enhance business efficiency. This role typically manages and organizes daily activities for senior leaders, handles sensitive information, and serves as a trusted, proactive partner across teams and with external stakeholders.

Key Responsibilities

Executive Support & Coordination
- Screen and route calls; manage complex, dynamic team and executive calendars.
- Arrange end‑to‑end, complex domestic/international travel (flights, visas, lodging, ground transport) and detailed meeting logistics and agendas.
- Track and process expenses; manage mail and correspondence.

Document & Presentation Management
- Prepare, edit, and format complex, confidential documents, reports, and executive‑level presentations.
- Maintain accurate records, files, and shared repositories; ensure version control and confidentiality.

Finance & Reporting Collaboration
- Partner closely with Finance on revenue forecasting inputs, expense tracking,



purchase requisitions, and monthly/quarterly reports.
- Support budget monitoring and reconciliation, ensuring timely and compliant submissions.

Events & Conferences
- Lead or support planning and execution of conferences, offsites, town halls, and client events (venue sourcing, vendor coordination, agendas, materials, participant communication).

Stakeholder & Vendor Management
- Serve as a liaison with internal management and staff at all levels, as well as external clients and vendors; ensure professional, timely, and effective communication.

Training & Process Improvement
- Train and mentor other administrative staff on tools, processes, and best practices.
- Identify opportunities to streamline workflows, improve documentation, and enhance operational efficiency.

Project Coordination
- Provide light project coordination support (timelines, task tracking, stakeholder updates, risk/issue

📌 Chief of Staff (Ciudad de México)
🏢 Thomson Reuters
📍 Ciudad de México