Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote Full-Time | Remote | U.S. Business Hours
About the Role We’re hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, and real estate operations from contract to closing.
This is not a basic administrative role.
You’ll play a critical role in:
Transaction coordination
MLS listing management
Contract and compliance tracking
Client communication
Closing coordination
Real estate operations support
You’ll work closely with:
Real estate agents
Brokers
Escrow officers
Title companies
Lenders
Clients
to ensure every transaction remains organized, compliant, and on track through closing.
If you thrive in:
Fast-paced real estate environments
Transaction management
Deadline-driven coordination
Documentation workflows
Operational organization
this role is a strong fit.
What You’ll Own Transaction Coordination (Primary Focus) Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing
Maintain:
Transaction checklists
Timelines
Milestone tracking
Closing documentation
Coordinate with:
Escrow companies
Title companies
Lenders
Inspectors
Appraisers
Agents
Clients
Track:
Contingency deadlines
Inspections
Financing milestones
Closing dates
Ensure no deadlines, documents, or approvals are missed
MLS Listing Management & Marketing Support Create, update, and manage listings on MLS platforms
Syndicate listings across:
Zillow
Realtor.com
Apartments.com
Brokerage platforms
Maintain listing accuracy and compliance with MLS requirements
Support creation of:
Flyers
Brochures
Social media posts
Open house materials
Track listing activity and provide updates to agents
Compliance & Documentation Ensure all:
Contracts
Disclosures
Amendments
Addenda
Signatures
remain complete and compliant
Maintain organized and audit-ready transaction files
Ensure compliance with:
Brokerage procedures
State regulations
MLS requirements




Manage DocuSign workflows and document execution processes

Client Communication & Coordination Provide proactive updates to:
Buyers
Sellers
Agents
Brokers
Schedule:
Inspections
Appraisals
Showings
Closings
Respond to inquiries professionally and promptly
Maintain strong communication throughout the transaction lifecycle

Reporting & Administrative Support Prepare transaction and pipeline reports
Track:
Commissions
Closing timelines
Transaction statuses
Support brokerage operations and compliance audits
Maintain organized records and operational workflows
Requirements Core Requirements 2+ years of experience in:
Transaction coordination
Real estate operations
Brokerage support
Real estate administration
Strong hands-on experience with:
MLS platforms
DocuSign
Dotloop, SkySlope, Brokermint, or similar transaction management systems
Strong Google Workspace or Microsoft Office skills:
Google Sheets / Excel
Docs / Word
Calendar coordination
Strong understanding of:
Real estate contracts
Disclosures
Transaction timelines
Compliance workflows
Ability to manage multiple transactions simultaneously
Excellent written and verbal English communication skills
Highly organized with strong attention to detail
Comfortable working remotely during U.S. business hours
Nice to Have Active real estate license or Transaction Coordinator certification
Experience managing:
10+ concurrent transactions
Residential and commercial real estate deals
Familiarity with:
Canva
InDesign
Real estate marketing tools
Experience supporting:
High-volume brokerages
Real estate investment teams
Property management operations
What Makes You a Strong Fit Extremely organized and deadline-driven
Comfortable managing multiple moving transactions simultaneously




Strong attention to compliance and documentation accuracy
Proactive communicator with agents and clients
Calm under pressure during high-volume transaction periods
Strong operational follow-through and accountability
Able to work independently in remote environments
What a Typical Day Looks Like Update and organize active transaction files
Coordinate inspections, appraisals, and escrow timelines
Manage MLS listings and syndication updates
Send DocuSign documents and track signatures
Follow up with agents, lenders, and title companies
Monitor contingency and closing deadlines
Prepare transaction reports and operational updates
In short: You help ensure every real estate transaction stays organized, compliant, on schedule, and moving smoothly from listing through closing.
Key Metrics for Success (KPIs) Zero missed contingency or closing deadlines
Accurate and compliant transaction documentation
Smooth and timely transaction closings
Organized MLS listings and transaction records
Strong communication with agents, clients, and vendors
High operational reliability and responsiveness
Why This Role Stands Out High-impact role supporting real estate transactions end-to-end
Strong ownership across transaction coordination and compliance
Opportunity to work closely with:
Brokers
Agents
Lenders
Title companies
Exposure to:
MLS systems
Transaction operations
Compliance workflows
Real estate coordination
Fully remote role with structured workflows and clear responsibilities
Growth opportunities into:
Senior Transaction Coordinator
Brokerage Operations
Real Estate Operations Manager
Compliance Management
Interview Process Initial Screening Call
Recruiter Interview
Client Interview
Offer & Onboarding
Apply Now If you:
Thrive in organized, deadline-driven environments
Enjoy coordinating real estate transactions and compliance workflows
Are experienced with MLS systems and transaction management
Can manage multiple deals without things slipping through the cracks
this role is a strong fit for you.

📌 Real Estate Specialist (Ciudad de México)
🏢 Pavago
📍 Ciudad de México