Project Coordinator (Remote | Project Management, Operations, Client Coordination) Position Type: Full-Time, Remote
Working Hours: Versátil (Aligned with U.S. client collaboration)

About the Role We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.
This is a high-execution role focused on:
Tracking timelines
Coordinating teams
Managing communication
Ensuring deliverables are completed on time
You’ll act as the operational backbone of projects , ensuring nothing slips through the cracks.

What You’ll Own Project Coordination & Execution Track project timelines, deliverables, and dependencies
Ensure tasks are completed on time across teams
Maintain clear visibility into project status
Support smooth execution from start to finish

Stakeholder Communication Act as the central communication hub between:
Clients
Internal teams
Project managers
Provide regular updates and ensure alignment
Follow up consistently to keep projects moving

Project Tracking & Documentation Maintain project plans, timelines, and trackers
Document:
Meeting notes
Status updates
Action items
Use tools like:
Asana
Trello
Monday.com

Meetings & Coordination Schedule and coordinate project meetings
Prepare agendas and ensure clarity on objectives
Track follow-ups and action items after meetings

Risk & Issue Management Identify delays, risks, or blockers early
Flag issues proactively to project managers
Help coordinate solutions across teams

Resource & Budget Support Assist with resource allocation across projects
Track project expenses vs. budget
Support project managers with planning and reporting

Reporting & Visibility Prepare project status reports for stakeholders
Provide clear updates on:
Progress
Risks
Deliverables
Support presentations and reporting materials





What Makes You a Strong Fit You are highly organized and detail-oriented
You follow up until things are completed
You can manage multiple projects without losing clarity
You communicate clearly and proactively
You anticipate problems before they escalate

Required Experience & Skills 2+ years in:
Project coordination
Project management support
Operations roles
Experience with project tools like:
Asana
Trello
Monday.com
Strong proficiency in:
Google Workspace or Microsoft Office
Experience with:
Project documentation
Reporting and tracking
Excellent communication and coordination skills

Nice to Have Exposure to project management methodologies (Agile, Scrum, Waterfall)
Experience working with remote or distributed teams
Background supporting client-facing projects
Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like Review project trackers and update timelines
Follow up with team members on pending tasks
Coordinate meetings and document key outcomes
Identify risks and escalate when needed
Update stakeholders on progress
Support reporting and project documentation
In short:
You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs) On-time completion of project deliverables
Accuracy of project tracking and documentation
Timeliness of follow-ups and updates
Reduction in missed deadlines or execution gaps
Stakeholder satisfaction and communication quality

Why This Role Stands Out High ownership across multiple projects
Exposure to cross-functional teams and client work
Clear path into Project Manager roles
Opportunity to build strong operational systems
Remote flexibility with structured workflows

Interview Process Initial Screening Call
Recruiter Interview
Client Interview
Offer & Onboarding

Apply Now If you:
Are organized and execution-focused
Enjoy coordinating teams and timelines
Thrive in fast-paced environments
This role is a strong fit.

📌 Project Coordinator (Ciudad de México)
🏢 Pavago
📍 Ciudad de México