Description
FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.
This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.
Location: Fully Remote (Brazil, Mexico, or Colombia)
Job Type: Full-Time
Salary: $1,000 - $1,700 per month (based on experience)

Requirements
- 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity
- Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained




- Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)
- Exposure to payroll/PEO administration a plus
- Familiarity with HubSpot, ClickUp, Notion, or similar CRM/marketing tools
- High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters
- Excellent written English and strong attention to small details (this founder is exacting about precision)

Key Responsibilities
- Contracts & Proposals
- Turn approved proposals into SOWs and manage the MSA process
- Track and manage redlines back-and-forth with clients; maintain organized contract records
- Invoicing & Vendor Management
- Own the (semi-automated) invoice process end-to-end
- Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)
- HR & Payroll Administration
- Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperw

📌 Remote Executive Assistant (México)
🏢 FreedUp
📍 México