Administrative & Data Coordinator Position Overview

Sierra Forensic Group is seeking a highly organized, detail-oriented, and proactive Administrative & Data Coordinator to support the firm's daily administrative operations while ensuring the accuracy and integrity of our CRM and internal business systems.

This role combines executive administrative support with CRM and data management responsibilities. The idóneo candidate is process-oriented, technology-savvy, and committed to maintaining organized systems, accurate data, and efficient business operations. This individual will play a key role in supporting leadership, maintaining operational consistency, and ensuring the firm's business systems remain accurate and up to date.

Primary

Responsibilities

Administrative Support

Provide executive and administrative support to leadership.

Manage calendars and schedule meetings

Maintain SharePoint and document organization.

Assist with user accounts, software licenses, and system access.

Administer professional licenses, certifications and renewals.

Prepare, format, and distribute business documents and electronic signature requests.

Support operational and administrative requests across the firm.

Assist with onboarding coordination and training.

CRM Maintenance

Maintain contact HubSpot data.

Perform daily outbound communications through HubSpot and LinkedIn

Monitor CRM communication and tasks through HubSpot and LinkedIn. Qualifications

2-5 years of experience in administrative coordination, office administration, operations, or a similar role.

2-5 years of experience with HubSpot CRM (required)

Professional proficiency in English (C1 or equivalent),

Proficiency with Microsoft 365, including Outlook, Excel, Word, Teams, and SharePoint.





Strong organizational and time management skills.

Exceptional attention to detail and commitment to data accuracy.

Strong analytical and problem-solving skills.

Ability to manage multiple priorities in a fast-paced environment.

Professional written and verbal communication skills. Key Competencies

Organization & Planning

Attention to Detail

Process-Oriented Mindset

Time Management

Accountability

Initiative

Adaptability

Collaboration

Confidentiality

Technology Proficiency Success Metrics

Administrative Support

Administrative processes executed consistently and in accordance with company procedures.

Meetings scheduled, coordinated, and documented efficiently.

SharePoint and internal documentation maintained in an organized and up-to-date manner.

User accounts, software access, licenses, and certifications maintained accurately.

Onboarding activities are completed on schedule.

Repond communication / 24hrs

CRM Maintenance

HubSpot contact records maintained with 98%+ data accuracy.

Outbound communications executed according to assigned workflows and schedules.

HubSpot tasks and LinkedIn follow-ups completed by their due dates.

Equipment Requirements

Computer with at least 8GB RAM, Intel i5/AMD Ryzen 5 processor or higher

Minimum internet speed of 100 Mbps upload and download (preferred: 150 Mbps or higher for best performance)

Noise-canceling headset with extended mic and webcam

Backup computer and internet connection

Workspace Requirements

Quiet and dedicated enclosed workspace for professional work and client calls

Why Join Us?

Competitive monthly compensation

Opportunities for long-term growth and learning

Supportive and professional team environment

100% remote work Competitive net monthly compensation in the range of USD 1,300 – 1,600 (Based on experience)

📌 Administrative, Data Coordinator (México)
🏢 Sierra Forensic Group
📍 México