Sobre la Empresa TeleAI is expanding its team in Mexico, and we are looking for a proactive and highly organized Office Manager to support our local operations. This role oversees day-to-day office management while providing administrative support across recruitment, marketing, and business activities. Sobre el Rol As a key member of the local team, you will help ensure smooth office operations, support hiring activities, coordinate events and exhibitions, and assist with cross-functional initiatives as the business continues to grow.

Responsabilidades Office Administration

Manage the daily operations of the Mexico office, ensuring a well-organized and efficient working environment.

Coordinate office supplies, equipment, facility maintenance, and vendor relationships.

Manage office purchases, invoices, expense records, and administrative documentation.

Coordinate business travel arrangements, including flights, hotels, transportation, and travel logistics.

Support employee onboarding and offboarding by preparing workspaces, equipment, and administrative documentation.

Assist local management with general administrative tasks and office coordination.

Recruitment Support

Support local recruitment activities by coordinating interview schedules and communicating with candidates.

Assist in posting job openings on recruitment platforms and managing candidate pipelines.

Coordinate interview logistics between candidates and hiring managers.

Support onboarding activities for new employees and maintain recruitment-related documentation.

Marketing & Event Support

Support local marketing initiatives and business development activities.

Assist in organizing exhibitions, conferences, customer events, seminars, and partner activities.

Coordinate event logistics, including venue arrangements, promotional materials, vendor communication, and on-site support.





Help prepare marketing materials, company giveaways, presentation materials, and event documentation.

Coordinate customer visits and support local business meetings when needed.

Cross-functional Support

Collaborate with HR, Marketing, Sales, Finance, and Operations teams on various business initiatives.

Support ad hoc projects and operational tasks as the Mexico team continues to expand.

Help improve administrative processes and contribute to building an efficient local office environment.

Calificaciones

Full professional proficiency in Spanish (spoken and written), with professional working proficiency in English. Day-to-day work is conducted in Spanish with international colleagues and vendors in English.

Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, or a related field.

2–5 years of experience in office administration, administrative support, office management, executive assistance, HR coordination, or a similar role.

Excellent organizational and multitasking skills with strong attention to detail.

Strong communication and interpersonal skills with a service-oriented mindset.

Ability to work independently and manage multiple priorities in a fast-paced environment.

Proficiency in Microsoft Office and Google Workspace.

Legally authorized to work in Mexico.

Calificaciones Preferidas

Experience supporting recruitment processes or HR administrative workflows.

Experience coordinating exhibitions, conferences, or corporate marketing events.

Experience working in an international company or startup environment.

Experience working with external vendors and service providers.

Basic understanding of office budgeting and procurement processes. Rango de Pago y Paquete de Compensación [Pay range or salary or compensation] Declaración de Igualdad de Oportunidades [Include a statement on commitment to diversity and inclusivity.]

📌 Office Manager (Ciudad de México)
🏢 TeleAI | Voice AI Agents
📍 Ciudad de México