OVERVIEW
**Parent Sector**: Field Office
**Duty Station**: Mexico City
**Classification of duty station**: filter12
**Standard Duration of Assignement**: filter13
**Job Family**: General Administrative Support
**Type of contract**: Non Staff
**Level**: Level 2
**Duration of contract**: From 7 to 11 months
**Application Deadline (Midnight Paris Time)**: 10.FEB.2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the guidance of the Director of the office, the direct supervision of the Administrative Officer, and, where appropriate, the additional guidance of concerned programme specialists or senior assistants, the incumbent is expected to carry out the following tasks:
General support
Carry out a range of general support tasks in the office, including, among others:
Staff the reception desk and welcome visitors
Prepare meeting rooms
Carry out small purchases and errands
Operate the telephone switchboard
Prepare dispatches, including via diplomatic pouch
Provide ad-hoc support to events held at or outside of the office
Serve as liaison between the office and the building management
Administrative support
Provide support to the Administration Sector as well as, when required, to Programme Sectors by carrying out a range of administrative tasks, including, among others:
Create vendors profile in UNESCO´s vendor´s management system.
Follow up on contract creation and payments through the electronic system
Support organization of meetings by booking venues, preparing documentation, manage list of attendants, etc.




Prepare a wide range of administrative documents using available templates
Data base management assistance
Support in travel arrangements for office staff and outside experts when required, including through the electronic system
Additional tasks may be assigned, provided they are consistent with the function as set out above.
Long Description Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Academic qualifications
Secondary education, technical and professional education.
Number of years of relevant work experience
Normally 2 year of previous relevant job experience.
Knowledge, skills and competencies
Commitment to diversity and inclusion.
Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
Excellent communication skills.
Strong sense of accountability and teamwork.
Basic computer skills and working knowledge in MS office software.
Experience in supporting administrative processes
Language requirement
Excellent knowledge of Spanish and English
DESIRABLE QUALIFICATIONS
Work experience with the UN is an asset.
Knowledge of other official UN language would be an asset ( Different from Spanish and English).
SELECTION AND RECRUITMENT PROCESS
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Please note that UNESCO is a non-smoking Organization.

📌 Sc office Assistant (Non-staff Service Contract) (Ciudad de México)
🏢 UNESCO
📍 Ciudad de México