Company description
Technology company working on digital solutions and artificial intelligence projects, participating in bidding processes in Mexico and collaborating with local and international teams.
Position objective
To manage and monitor the administrative and financial control of projects, including billing, collections, payments, reconciliations, documentation control, budgeting and reporting, ensuring compliance with internal policies, applicable tax requirements and effective communication with local and international teams.
Key responsibilities
- Issue, review and follow up on invoices according to purchase orders, contracts, services rendered and applicable tax requirements.
- Validate fiscal and administrative information from clients, suppliers and projects.
- Monitor issued invoices, cancellations, credit notes, payment complements and related documentation.
- Follow up on accounts receivable, pending payments, collections and administrative/financial reconciliations.
- Support the registration and control of expenses, payments, reimbursements, suppliers and financial
documentation.
- Prepare billing, collections, expenses, costs, payment status and project financial progress reports.
- Support budgeting, cost monitoring and administrative control of projects.
- Coordinate with finance, accounting, procurement, operations and project teams to ensure proper
administrative execution.
- Prepare, organize and safeguard administrative, fiscal and financial documentation for projects, internal
audits and bidding processes.
- Support the documentation follow-up for bids, commercial proposals and projects with public or private
clients.




- Maintain communication with local and international teams, including reporting and follow-up in English.
**Requirements**:
- Bachelor's degree in Accounting, Finance, Business Administration or a related field.
- Minimum 3 to 5 years of experience in billing, financial administration, accounting, project control, accounts receivable or similar roles.
- Knowledge of e-invoicing, CFDI, administrative processes, reconciliations, accounts receivable and documentation control.
- Intermediate/advanced Microsoft Excel skills.
- Experience with ERP or administrative/accounting systems such as SAP, Oracle, CONTPAQi, SAE, Odoo or
similar platforms.
- Advanced English, spoken and written, required for communication with international teams.
- Basic tax and accounting knowledge applicable to billing and payment processes.
- Experience in technology companies, professional services, project-based environments, bidding processes
or international corporate communication is desirable.
Skills and competencies
- Strong organization, attention to detail and follow-up skills.
- Analytical mindset and ability to prepare clear reports.
- Professional communication with clients, suppliers and internal teams.
- Responsibility and confidentiality when handling sensitive information.
- Ability to manage multiple projects simultaneously.
- Flexibility to support administrative and operational tasks when needed.
- Professional presentation and business etiquette.
Pay: From $30,****** per month
**Experience**:
- 5 years: 3 years (required)
**Language**:
- English (required)
Work Location: In person

📌 Project Billing & Financial Administration Coordinator (Xico)
🏢 CAEOP MEXICO
📍 Xico